Hamilton Flex Virtual - Secretary and Field Trip Coordinator
REPORTS TO: Principal
LOCATION: Hamilton Flex Virtual (located at the Middle School)
PAY RATE: $16.89 / hour
Average Work Week: 6.5 hours per day, 3 days per week. Occasional Fridays for fieldtrips. School year only.
Job Description: The Hamilton Flex Virtual Secretary is a presence and support at the Middle School during all Flex class periods and a supervisor of students in the walk-in computer lab. The Field Trip Coordinator schedules a minimum of seven educational field trips per semester and manages all components of the trips.
Responsibilities and Duties:
- Greet students/parents and monitor parking lot for safety
- Create an attendance spreadsheet each semester and maintain any changes. Track absences throughout the day and follow up on unexcused absences.
- Assist teachers with classroom space, technology requests, and sub plans.
- Supervise students in the drop in virtual lab. Assist as needed.
- Create cards with hot lunch numbers and logins and distribute to students.
- Plan and oversee school pictures and orientation.
- Maintain communications with Middle School Administration on any Flex Virtual issues.
- Create roster and manage immunization reporting in MICR. Ensure all necessary waivers are received in a timely manner.
- Manage all CA-60s, forms and ensure compliance.
- Handle on campus student needs including finding classes, dealing with emotional issues, helping students find lost items, first aid, caring for children who are ill until parents answer the request for early pic up, etc.
- Manage all aspects of the field trip class. Including booking 7-8 trips per semester, arranging bus transportation, maintaining the field trip website, preparing and distributing an itinerary, communicating with teachers, collecting money from parents, and answering all field trip related questions.
- Ensure all adults entering the school and helping with field trips are in the WISH program. Assist parents signing up for the WISH program initially and each time they enter the school.
- Manage AP classes for Flex Virtual students.
- Assist with all receipts for monthly PCard invoice.
- Assist principal with monthly newsletter and schedule.
- Support on campus teachers with supplies, breaks and sub coverage.
- Oversee student supplies including Chromebook checkouts, printed notes, Calvert books, and science kits.
- Other duties as assigned.
Minimum Qualifications: 18 years of age and a high school diploma or equivalent. 60+ college credit hours preferred but not required
Application Procedures:
All applicants should apply using the on-line application system on the Hamilton Community Schools website www.hamiltonschools.us. Any questions can be sent to Matt Blood, Director of Human Resources mblood@hamiltonschools.us
Equal Opportunity Employer
Hamilton Community Schools is an equal opportunity employer and will provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, sex, national origin, age, color, height, weight, marital status, familial status, gender, sexual orientation, gender identity, disability or veteran status with applicable state and federal laws.
Distribution: Internal / External
