Job Details

Mid Michigan College seeks individuals who: value collegiality and mutual respect; use data in decision making; are innovative; are service minded; are goal oriented; strive to continually improve themselves and their work processes; are willing to collaborate and seek to add value in every interaction.

The Mid Michigan College Foundation provides financial assistance to students, supports educational and cultural program development, encourages academic excellence and faculty enrichment, and assists with continued improvements of College facilities.

The Foundation Assistant provides administrative and clerical support to enhance the Mid Michigan College Foundation's mission across various internal and external constituencies. 

The primary responsibilities of this position are to keep the Foundation database information current and accurate, to execute reports and data outputs promptly and accurately, and high-level administrative support to ensure proper donor follow-up. This position will also support the execution of meetings and events. 

Responsibilities:

1. Performs administrative tasks for the Foundation, including mailings, database management, data entry, reporting, etc.
2. Schedules and coordinates Foundation Board, committee, and donor meetings including making catering arrangements, communications, room reservations, material preparation, minute taking, etc.
3. Initiates verbal and written communications with multiple internal and external stakeholders, including email correspondence, phone calls, and letter writing.
4. Supports fundraising, donor/alumni relations activities, and positive constituent relations by providing excellent customer service through effective communication, a clear understanding of College systems, and displaying enthusiasm for College programs.
5. Coordinates the donation acceptance process from receiving the gift to recognizing the donor. Maintains an accurate donor recognition system, always ensuring the highest degree of confidentiality. Posts donor contributions and responds to donors in a timely manner.
6. Maintains and inputs data for Foundation records including minutes, policies, and correspondence.
7. Coordinates collaborates, and works effectively with other departments of the College, most especially the Business Office.
8. Support and attend special events; such work will occasionally take place on evenings and weekends.
9. Serves as a role model for Mid’s mission, vision, values, and customer service initiatives. Adheres to the organization’s policies and procedures, and compliance guidelines.
10. Per the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), a federal consumer protection law, your job position entails functions that meet the definition of a Campus Security Authority (CSA).  CSAs have a duty to report any crime to the College’s Clery Compliance Officer. This information may be disclosed to them directly, through third-party, or witnessed. As a CSA, you are required to complete annual training which is provided by the College. This training encompasses your role, responsibilities, and reporting obligations.
11. Performs other duties as assigned.

Qualifications

Knowledge, Skills, Abilities:

• Has highly effective organizational, interpersonal, oral/written communication, problem-solving skills.
• Ability to prioritize multiple projects and resolve issues and concerns in an effective and timely manner.
• Works well with deadlines and time constraints and works effectively in a fast-paced and challenging environment with attention to detail.
• Displays a self-motivated and self-directed work ethic with the ability to be an enthusiastic, contributing team member.
• Proficiency in computer skills including Microsoft Office, and Google Drive.
• Demonstrated skills and knowledge of, or ability to quickly learn, the Mid Foundation's internal workings and the technology tools available, including DonorView, DonorSearch, and ThankView.
• Exercises discretion and professionalism in handling confidential information.
• Persistent and not afraid to make phone calls to engage stakeholders effectively.
• Has a sharp attention to detail in all tasks and communications.

 Education, Certification, Licensure:

• Associate’s degree

Experience:

• Previous experience in higher education or fundraising environment with a CRM is preferred.

Working Environment:

• The job responsibilities of this position are performed in an office building environment.
• There may be occasional travel to other college locations for meetings.
• There may be occasional travel for conferences/training.
• Duties are performed in an independent and team atmosphere. Continuous collaboration with team(s) and supervisor(s) will occur.
• The job requires minimal physical exertion, such as walking, standing, stooping, bending, climbing, lifting material or equipment, some of which may be heavy or awkward (5- 25 pounds).
• Minimal discomfort due to heat, dust and noise may occur.
• Work schedule is Mon-Fri with hours varying.

Mid Michigan College is an equal opportunity employer and complies with all applicable federal and state laws prohibiting discrimination in employment or the provisions of services.