| Position Title: | Manager of Advancement Services | |
| Location: | Big Rapids (Main Campus) | |
| Department: | 70201 - Advancement Services | |
| Advertised Salary: | $62,000-$73,000 Salary commensurate with education, experiences, and other requirements. Comprehensive benefit package (health care, vacation, etc.) | |
| FLSA: | Exempt | |
| Temporary/Continuing: | Continuing | |
| Part-Time/Full-Time: | Full-Time | |
| Union Group: | N/A | |
| Term of Position: | 12 Month | |
| At Will/Just Cause: | Just Cause | |
| Summary of Position: | This position will establish systems and procedures, lead and set direction for the Advancement Services team. The manager is responsible for providing strategic leadership including long and short-term planning in the areas of gift processing, database integrity, reporting, data analysis and system enhancements. Responsibilities include data analysis, auditing data entry, technical and functional support related to the various tools utilized by Advancement. Function as the department’s authority on constituent data, its organization within the University’s centralized database, and its effective use and dissemination. Lead efforts to capture, organize, use and analyze constituent data to achieve department and University objectives. | |
| Position Type: | Staff | |
| Required Education: | A bachelor’s degree in Accounting, Information Systems, Business or a related field. | |
| Required Work Experience: | Three years of full-time work experience using a computerized program for tracking financial and data-driven accounts, including accounting-related work experience. Must have working knowledge of Microsoft products.
Experience with alumni/donor fundraising software or comparable system.
Accounting and constituent data-related experience.
Experience working with a foundation, a fundraising organization, higher education fundraising and/or planned giving. | |
| Required Licenses and Certifications: | | |
| Physical Demands: | | |
| Additional Education/Experiences to be Considered: | Experience in Crystal Reports, SQL and Banner. | |
| Essential Duties/Responsibilities: | Provides overall leadership and direction for the University Advancement information systems
function. Assists with the UA&M budgets. Develops and implements annual plan for continuous improvement of database and technological systems and services.
Supervises the Advancement Services Team.
Builds and maintains relationships with University Advancement staff to improve service delivery and database functionality.
Establishes and implements all alumni and donor data processing procedures, including accepting and receipting of gifts. Manages access to alumni and donor information, safeguarding the confidentiality of sensitive data. Supervises maintenance of alumni and donor database coding tables.
Consults with vendors to explore new technologies and troubleshoot software issues. Manages data integration between the alumni and donor database and other university data sources.
Researches and implements best practices for University Advancement data systems, and develops goals for department data priorities and continued improvement.
Assesses training needs, approaches, and course materials for University Advancement data systems. Partners with the advancement team to improve and standardize services.
Participates in cross-university committees and work-groups.
Oversees the preparation of donor lists and other requests for donor data.
Reviews and manages divisional data recorded in the University accounting system and the divisional software specific to the advancement operations office, Ferris Foundation, and donor-related activities.
Performs analysis of internal divisional general and non-general fund accounts, including all university donor and Ferris Foundation records.
Completes journal entries, resolves discrepancies, and corrects errors.
Assists department staff regarding financial transactions, annual financial statements, developing departmental budgets, and maintain records according to University retention policies, etc.
Processes administrative and student payroll for University Advancement and Marketing. Prepares information and coordinates the review of records by external auditors.
Exercises judgment and initiative in interpreting policy and guidelines on financial matters. Manages the Chart of Accounts within the donor database to ensure accuracy with the university system, Banner.
Exercises judgment and initiative in interpreting policy
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