The Customer Service Representative is responsible for providing professional, highly responsive service to our clients by building and maintaining relationships, responding to customers’ needs, supporting customers, and delivering exceptional customer care. This position collaborates with managers, sales team, office staff, technicians, customers, and others to help ensure DiaMedical provides expert customer service.
The focus of this role is on consistently producing accurate and high-quality detailed work based on established guidelines and standards. Helpful and supportive communication with others is based on knowledge of repetitive job routines and procedures gained from on-the-job experience. The job environment promotes steady, methodical work so routines can be completed on time and error-free.
Key Responsibilities and other duties as assigned:
- Provide professional, highly responsive service to our customers by building and maintaining relationships; responds to customers’ needs on product questions, availability and order status; and proactively anticipates problems for customers using daily reporting functions.
- Accountable for accurate and efficient order entry and management within the ERP system.
- Provide and maintain monthly administrative reports and individual contributor metrics.
- Collaborate with the service and sales team to ensure timely delivery of products or scheduling of service appointments.
- Set pick-up and delivery appointments with warehouses as necessary.
- Manages technical pre-and post-sales support calls from initial contact to issue resolution.
- Process and respond to customer inquiries, returns and warranties through NetSuite software.
- Enter accurate return transaction data, deductions, shipping, warranty info, fulfillment errors, etc.
- Communicate effectively with internal and external groups on high priority orders and customers.
- Monitor and respond to a high volume of designated customer service emails throughout the day.
- Prioritize tracking and appointment setting based on time constraints and customer priority needs.
- Provide FedEx labels for customer returns as necessary.
- Ensure that appropriate actions are taken to resolve customers’ problems and concerns.
- Participate in weekly departmental meetings as required.
- Inform management of complaint trends, problems, and/or feedback from customers.
- Maintain confidentiality of DiaMedical proprietary business and customer information.
Professional Character Traits:
- Cheerful in the face of challenges and able to always maintain a positive demeanor.
- Organized and prepared for each call with company and product information.
- Adaptable and able to handle each customer’s need and expected results.
- Good listener but questions appropriately to gather information necessary to satisfy the customer.
- Conducts a complete analysis of the situation to offer multiple solutions.
Education:
- Minimum Bachelor’s degree in Business or a related field and 3 years of related experience or equivalent of 3 years combination of education and experience.
Skills and Experience:
- Previous customer service experience required; logistics experience preferred.
- Knowledge of principles and processes for providing customer service including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Excellent written and verbal communication skills with an emphasis on the flow of listening and understanding customer’s or vendor’s needs with asking appropriate questions, explaining in easy-to-understand terms with a high focus on looking for ways to help the customer.
- Ability to work in teams and a group environment.
- Detail oriented and works with a high degree of accuracy.
- Ability to adapt to changes in a fast-paced work environment.
- Excellent problem solving and critical thinking skills.
- Ability to multitask at a high level.
- Handle confidential financial and personal information appropriately.
- Ability to tactfully handle stressful and difficult situations.
- Strong problem-solving skills.
- Microsoft Office skills (Word, Excel, Outlook).
- ERP or Order Entry software experience preferred.
Benefits and Compensation:
- Competitive wages.
- Medical and dental insurance coverage options.
- 401(k) with company match.
- Paid time off and paid company holidays.
- Casual dress code.
The opportunity to make a difference in the ever-growing healthcare field.
Physical and Cognitive Demands:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis and may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to sit, talk, hear; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand; walk; lift and/or move up to 15 pounds. No employee is authorized to lift weight over 50 pounds without assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
This role requires the individual to be able to understand routine problems, opposing points of view on routine issues, and collaborate and explore alternative solutions; organize and prioritize thoughts, ideas, and own work schedule; apply common sense, analyze and make decisions which have moderate impact on the immediate work unit and monitor impact outside immediate work unit; express written and spoken word for internal and external communications, understand, interpret, and follow written and oral instructions, and complete routine and basic forms, letters, and reports; and use basic mathematical skills including ability to add, subtract, multiply, divide and to record, balance, and check results for accuracy.
DiaMedical is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. Information is available here: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
If you are made a conditional offer of employment, you will be required to undergo a drug test and background check (including criminal record check)
