To perform with minimum supervision, all accounting and business functions related to the daily operations, including accounts payable, accounts receivable, payroll, bank and other account reconciliations, journal entries, analytic review of financial results, budgeting, risk management and human resources.
Bachelor’s Degree from an accredited college or university in Accounting, Finance or Business Management with an emphasis in Accounting
Three years of hands on accounting experience
Experience with not-for-profit accounting preferred
Experience in budgeting, forecasting, modeling, and financial reporting a plus
Excellent mathematical and computational skills
Excellent verbal and written communication skills
Strong analytical and quantitative skills
Strong attention to accuracy and detail
Strong computer accounting skills and strong Microsoft Excel skills – the ability to create formulas a must
Flexible and able to prioritize, manage multiple projects with multiple deadlines and work independently yet be a team player
Excellent interpersonal, networking and organizational skills
Ability to work with diverse organizations
Prior to employment, candidate must pass an employment test and drug screening test, and undergo a reference and security check
Specific Responsibilities
The Business Manager will work with the Michigan AEYC Executive Director to complete the following tasks associated with these responsibilities:
Maintain accurate and complete accounting, financial and human resource records for all MiAEYC projects.
Attend MiAEYC Governing Board meetings, Finance Committee meetings, T.E.A.C.H. Advisory Committee meetings, and other meetings and events as requested.
Maintain confidentiality of information on all MiAEYC programs, staff and Governing Board members.
Perform other duties as assigned by the Michigan AEYC Executive Director.
Accounts Payable
Perform the processing of accounts payable in accordance with company policies and procedures
Review all bills for accuracy, appropriate documentation and approval prior to payment
Review and process credit card receipts submitted by cardholders and reconcile monthly statements
Accounts Receivable
Perform the processing of accounts receivable in accordance with company policies and procedures
Payroll
Process and account for monthly payroll
Prepare federal, state and local payroll taxes
Prepare 403b retirement contributions
Supervise and maintain the association benefit programs
Investments
Monitor investments, recording and reporting on monthly activity
Journal Entries
Prepare journal entries, including support documentation
Perform the processing of functional and benefits expense allocations, monthly accruals, amortization of prepaid expenses, fixed assets depreciation and recording of adjusting and reclassification journal entries, if necessary.
Reporting
Prepare financial reports for the Governing Board including Balance Sheet and Income Statement
Prepare financial reports for contracts and grants for submission to the funder
Prepare monthly, quarterly and annual financial statements including, but not limited to the: Michigan Annual Report, Sales Tax Reports, Licenses to Solicit, Census Reports, Quarterly 941s, Annual W2s and 1099s, Statement of Expenditures, and assist with the association’s 990 and 5500
Ensure compliance with local, state and federal reporting requirements
Review balance sheet, profit and loss statement, and other reports to summarize and interpret current and projected financial positions
Develop and implement effective tools to assist the organization in identifying, implementing and monitoring programs and fund raising efforts, including cash flow, return on investment models, operations reports, forecasting and variance
Effectively communicate and present the critical financial matters to the board of directors
Audit
Coordinate the annual audit process
Prepare the year-end reconciliation and journal entries, report preparation, and compilation of requested records and tax data
Budget
Assist the Association leadership in preparing the annual operating, contract and grant budgets
Integrate new appropriations or grants with the current budget
Prepare, monitor and report on contractual and grant budgets
Policies
Ensure transactions are in accordance with Generally Accepted Accounting Procedures (GAAP), and internal policies and procedures
Review, revise, and maintain internal accounting controls and procedures
Review, revise and recommend, for board action, all necessary changes to finance policies and accounting practices
Bank Accounts
Manage bank related activities and relationships
Monitor bank accounts and reconcile to the general ledger
Risk Management
Maintain insurance policies to mitigate risk to the Association, staff and board.
Human Resources
Maintain personnel files including withholding records, background checks, federal and state employment forms, cafeteria plan forms and other human resource records
Conduct new hire orientations and exit interviews
Oversee workers compensation, employer and employee insurances
Report/respond to workers’ compensation and unemployment claims
http://miaeyc.org/documents/BusinessManagerPosting.pdf
