Southeast Michigan Community Alliance (SEMCA) is recruiting talented professionals who want to contribute and make a difference in our southeast Michigan community!! SEMCA is a Michigan Works! Agency providing workforce development programs to residents in Wayne and Monroe counties, excluding the city of Detroit. SEMCA offers a competitive package to full-time employees who are eligible for benefits on the first day of hire including 12 annual holidays, 30 days accrued paid time off per year, and 6% employer match to 403(b) retirement plan! SEMCA is a 501(c)(3) nonprofit organization and employees with student loan debt are eligible to apply for public service loan forgiveness (PSLF).
Job Summary
- Greets and directs all visitors, including vendors, clients, and job candidates. Ensures completion of paperwork, sign-in, and security procedures. Handles incoming telephone calls and performs general administrative duties.
- Processes job specific accounting documents to align with policies and procedures associated with the assigned Fiscal area. All responsibilities should ensure efficiency, integrity, accuracy, completeness, and compliance, and must comply with federal, state, local, and agency guidelines, policies, procedures, laws, and accounting standards.
Pay Range: $18.00 - $22.00
Essential Duties and Responsibilities
- Receive visitors at the front desk by greeting, welcoming, directing, and answering questions appropriately with a positive and helpful attitude
- Accept and direct deliveries including coordination of coffee/ SEMCA Store/ delivery/ inventory with vendors
- Retrieve and route incoming faxes to appropriate persons
- Ensure all copy equipment is in good working order and supplied daily with paper
- Monitor office supplies to determine adequate materials are on-hand; verify receipt of and distribute supplies
- Help maintain workplace safety/security by issuing, checking, and collecting badges, as necessary, and maintaining visitor logs
- Answer phones in a professional manner and routing calls as necessary
- Provide excellent customer service
- Prepare meeting and training forms
- Coordinate the pick-up and delivery of express mail services
- Enter accounts payable invoices into accounting system in a timely fashion for weekly payment processing
- Maintain supporting documentation for electronic storage.
- Deliver paper checks on a weekly basis in office and by mail
- Maintain, monitor and reconcile petty cash
- Maintain snack shack inventory and track related I.O.U.s and cash
- Resolve vendor and customer inquiries
- Organize and maintain file systems, file correspondence, reports and other fiscal records per standard fiscal policies and procedures
- Other duties as assigned
Qualifications
All SEMCA team members are expected to be technically competent and committed to continuous development of their skills. The following skills, knowledge and education or certifications are specifically required for this position:
- High school diploma or equivalent
- Working knowledge of Microsoft Office Suite, including Excel
- Demonstrated analytical skills
- Excellent organizational skills and strong attention to detail
- Good verbal and written communication skills
- Ability to handle information in a professional and confidential manner
- Ability to effectively prioritize and multi-task responsibilities
Desired:
- Minimum one (1) year work experience in billing, accounts payable, accounts receivable, or payroll
- Associates degree in Accounting or Business-related field
- General knowledge of generally accepted accounting principles (GAAP) and financial data analysis
Physical Demands
Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials on an LCD screen and smartphone, hearing, and speech sufficient to communicate in person and over the telephone. These requirements may be accommodated for otherwise qualified individual requiring and requesting and/or needing additional accommodations.
