Department: College Of Engineering
Sub Department: Biomedical Engineering
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or .
Job Description Summary
The Biomedical Engineering Department Coordinator is responsible for the administrative and business support of the department. This position must thoroughly understand the University's procedures and how the various administrative offices interact, and take the initiative to make sure the Department's needs are addressed. This position must maintain cordial relationships with the Advisory Board, donors, industrial partners, alumni, and the families of students.
Essential Duties & Responsibilities (other duties may be assigned)
1. Work independently to manage workflow, develop office procedures, set performance standards, track and manage operational deadlines, and establish organizational protocol for office duties and services. Maintain a professional, efficient, safe, and welcoming office environment for employees and visitors. Adapt processes and procedures to the diverse roles and evolving needs of the department. Identify and pursue ways to improve the efficiency and effectiveness of administrative procedures.
2. Manage, authorize, and approve departmental payroll including department time entry, preparation of EPAFs, web time entry and approval proxy for the chair, reallocations, and overrides as one of the department liaisons with university Payroll and Accounting Services offices.
3. Assist with Faculty reappointment and promotion/tenure
4. Oversee faculty searches including advertising and scheduling interviews and complete equal employment opportunity documentation.
5. Manage hiring process of international visiting scholars and post-doctoral fellows.
6. Oversee all departmental indexes including research accounts. Process budget transfers, check requests, petty cash, and expense reallocations.
7. Manage faculty salaries for research compensation from sponsored projects and summer salary.
8. Analyze information and independently resolve administrative problems; resolve, escalate, or route incoming requests appropriately.
9. Anticipate the operational needs and deadlines of the department and the chair and work to assist in the execution of short- and long-terms goals of the department.
10. Manage ASPIRE Space database with necessary information for all department space.
11. Utilize BANNER, WebFocus, Perceptive Content, and ASPIRE to track, access, or report department financial and administrative data. With the chair, identify and prepare routine and ad hoc reports that assist in the operation and reporting needs of the department.
12. Serve as Grad Assistant for the department.
13. Assist with academic course scheduling and teaching assignments.
Required Education, Certifications, Licensures (minimum requirements)
Bachelor's degree or an equivalent combination of education and experience from which comparable knowledge and abilities have been acquired
Required Experience (minimum requirements)
1. Experience with advanced computer software programs
2. Experience working with budgets, finances, payroll, and accounting
3. 4 years of experience working with a diverse group of people
4. Experience in creating, planning and executing events
Desirable Education and/or Experience
Experience working in an academic department.
Required Knowledge, Skills, and/or Abilities (minimum requirements)
1. Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with a diverse group of people
2. Demonstrated commitment to a culture of safety by having established safety as a key professional value and essential component of daily practice
3. Demonstrated project management, time management, and problem-solving skills
4. Excellent decision-making abilities
5. Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
Desirable Knowledge, Skills, and/or Abilities
Ability to problem solve and use critical thinking skills to resolve last minute issues.
Work Environment and/or Physical Demands
The work environment is that of a fast-paced typical office and/or classroom setting. The noise level in the work environment is usually low to moderate.
Required Training and Other Conditions of Employment
Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.
Required University Training:
Employee Safety Overview
Anti-Harassment, Discrimination, Retaliation Training
Annual Data Security Training
Annual Title IX Training
Background Check:
Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.
Full-Time Equivalent (FTE) % (1=100%)
1.0
FLSA Status
Exempt
Appointment Term
12 months
Pay Rate/Salary
Negotiable Based on Experience and Qualifications
Title of Position Supervisor
Department Chair
Posting Type
Internal & External
Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.
