Contract & Procurement Specialist III (Special Services - ARPA)
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Contract & Procurement Specialist III (Special Services - ARPA)
Salary
$70,231.00 - $87,227.00 Annually
Location
MI 48226, MI
Job Type
Appointed-Directors-Discretion of Mayor/Leg Body
Department
ARPA STAFFING
Job Number
2021113102302ARPA
Closing
Continuous
Description
The Office of the Chief Financial Officer is seeking to fill a Contracting and Procurement Specialist III position. The Contracting and Procurement Specialist II is an intermediate level procurement professional located within the Office of Contracting and Procurement division of the City of Detroit Office of the Chief Financial Officer that receives close direction from higher level Contracting and Procurement Specialists and supervision from a Supervisor or Manager. The Contracting and Procurement Specialist II conducts complex analysis and provides recommendations concerning the City of Detroit procurement requirements. The key services include, but are not limited to: administer contracts by assuring compliance with the terms and conditions of contracts, including resolution of problems concerning the obligations of the parties; analyze and evaluate cost or price proposals and accounting systems data; plan, establish, or review contracts, programs, policies, or procedures; formulate and administer policies and procedures to insure achievement of City socioeconomic goals; develop acquisition strategies and direct or manage procurements; and provide staff advisory services in one or more of the specializations in this occupation.
Examples of Duties
The Contracting and Procurement Specialist III performs a full range of procurement functions including but not limited to:
Participates in researching and writing specifications and preparing time, cost, material, and labor estimates for items to be purchased;
Investigates sources of supply for certain commodities and obtains information on new products to meet designated needs;
Reviews requisitions for accuracy of description of products and services; makes referral to departmental specifications for acceptance or modifies departmental specifications and award criteria;
Prepares purchase orders, solicits bid proposals, and reviews requisitions for goods and services;
Negotiates, renegotiates, and administers contracts with suppliers, vendors, and other representatives;
Sets up cost monitoring and reporting systems and procedures. Reports should include assessment of cost effectiveness of products, projects or services, tracking actual costs relative to bids as the project develops; develop progress reports;
Consults with clients, vendors, personnel in other departments, or construction foremen to discuss and formulate estimates and resolve issues;
Participates in researching and writing specifications for items to be purchased;
Maintains and reviews computerized or manual records of items purchased, costs, deliveries, product performance, and inventories;
Evaluates and monitors contract performance to ensure compliance with contractual obligations and to determine need for changes;
Prepares estimates for use in selecting vendors or subcontractors; Monitors shipments to ensure that goods come in on time and resolve problems related to undelivered goods;
Researches, analyzes, and evaluates suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history;
Formulates procedures, policies, and guidelines for bid proposals and procurement of goods and services, including preparing estimates for use in selecting vendors or subcontractors;
Solicits formal advertising sufficient to solicit bids to procure a variety of requirements ranging from standard to specialized supplies, services, or construction; and
Monitors and follows applicable laws and regulations.
Minimum Qualifications
Education
Bachelor's degree from an accredited college or university, with major course of work in business or public administration, finance, purchasing or a closely related field.
Experience
Three (3) years of professional experience conducting procurement related activity, such as administration of contracts, analysis and evaluation of cost or price proposals, and review of contracts is required. Contracting and Procurement Specialist III must demonstrate proficiency with integrated word processing and spreadsheet functions.
License / Certificates
There may be a requirement for some positions to have or be working on achieving a Certified Professional Public Buyer (CPPB) and/or Certified Purchasing Manager (CPM) certification.
Equivalency
Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.
Supplemental Information
Appointment term is based on availability of grant funds
Medical Plan Offering for Administrative Special Services Employees
The City of Detroit is pleased to continue to provide a medical plan option to our Administrative Special Services Employees for the 2020 plan year. This plan is provided by Blue Care Network of Michigan and utilizes their PCP Focus Network. This plan provides you with the opportunity to receive an enhanced level of benefits and pay less out of your paycheck for your medical plan. There are two important requirements that you should consider and understand if you should decide to enroll in this plan. You will have to choose a primary care physician that serves within the PCP Focus network. This primary care physician coordinates your care. The network includes over 22,000 Primary Care Physicians. There are also Wellness Requirements that you (the subscriber) must meet in order to remain in the enhanced level of benefit.
Administrative Special Services Staff (Exempt) are eligible for the following benefits:
CURRENT SICK LEAVE - Granted (3) months of continuous service. (1) day per month, not to exceed (12) days per year.
VACATION - Granted (1) day per pay period, not to exceed 20 days per fiscal year
PAID HOLIDAYS - Granted if paid for 600 straight time hours in the (12) months prior to the holiday
MILEAGE REIMBURSEMENT - Granted on same basis as regular employees.
WORKERS COMPENSATION - Covered by applicable laws.
UNEMPLOYMENT COMPENSATION - Covered by applicable laws.
HOSPITALIZATION - You are eligible to purchase healthcare benefits for yourself and your dependents under a group rate. You will be responsible for the full premium, no employer contribution will be applied. Please review the Health Care Plan Options Booklet for more detailed information.
This position is not eligible for the City Pension Plan, dental, vision, optical, death, life, disability, funeral, reserve sick or jury duty.
Administrative Special Services Staff (Non-Exempt) are eligible for the following benefits:
CURRENT SICK LEAVE - Granted (3) months of continuous service. (1) Day per month, not to exceed (12) days per year.
VACATION - Granted on the following basis:
Terms of Service Vacation leave Earned
Less than 6 months None
After 6 months & (1000 work hours)5 days
After 1 year An additional 5 days
2-5 years 10 days
6-7 years 11 days
8-9 years 12 days
10-12 years 13 days
15- years15- years
PAID HOLIDAYS - Granted if paid for 600 straight time hours in the (12) months prior to the holiday
OVERTIME - Granted on same basis as regular employees.
MILEAGE REIMBURSEMENT - Granted on same basis as regular employees.
WORKERS COMPENSATION - Covered by applicable laws.
UNEMPLOYMENT COMPENSATION - Covered by applicable laws.
HOSPITALIZATION - You are eligible to purchase healthcare benefits for you