Job Details

Position Summary

Oversees accounting processes of a Department or Unit, processing and depositing cash receipts and supervising student employees in order to provide accurate accounting records and services.

Characteristic Duties and Responsibilities

• Maintains accounting functions for multiple units within a Department/Division, including fund transfers, expenditures, reimbursements, collections and personnel actions.
• Reviews and approves expenditures from accounts, assesses eligibility for services, maintains individual and cumulative record information, initiates documents, and reconciles income and expenditures. 
• Maintains, prepares and types related reports.
• Interacts with University personnel, students, external agencies and the public, verifies information and makes judgments in order to ensure that records and resultant actions are correct.
• Interviews, hires, trains, and supervises student employees and maintains payroll records.
• Evaluates data from various sources and updates the Department''s accounting database in order to facilitate the retrieval of information.
• Performs duties normally associated with an Accounting Clerk I in order to complete necessary work.

Communications/Interpersonal Relationships
Interacts with:

• Accountants/Accounting Department - in order to receive approvals, clarify and correct information and resolve account numbers and ledger problems.
• Supervisor - in order to obtain approval for equipment purchases, review proposed policy and procedure changes and generate special reports.
• Departmental Personnel - in order to resolve discrepancies and verify expenditures, answer regulation and procedural questions, distribute forms and provide documentation on charges and reports as needed.
• University Administrators - in order to exchange and request information for reports, submit reports and resolve budget and procedural problems.
• Vendors/Salespeople/Contractors - in order to request refunds, submit reports, request invoice corrections, interpret billings and change orders.
• Students/Public - in order to resolve billing problems, collect past due receivables and request additional information.
• Investigators/State Agencies - in order to discuss financial statements, payments, billings, budgets and policies and procedures.
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Unit Specific Education/Experience/Skills

The job requires: knowledge normally acquired through a high school education; one to three years of related and progressively more responsi ble or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or d atabase software. The job may require knowledge of technical and/or technical training related to the field of employment; or an equivalent combination of education and experience.

Desired Qualifications

Dynamic self-starter who demonstrates a work orientation towards “Delivering Outstanding Spartan Experiences.”  A thorough understanding of MSU financial, payroll, travel, and purchasing policies; working knowledge of the EBS system (HR/Payroll/Finance/Business Intelligence) and QuickBooks. Demonstrates strong organizational skills with attention to detail and accuracy; demonstrates strong communication, problem solving, social skills, and work orientation that includes proactive problem solving, taking initiative, and working as part of a team, ability to multi-task with frequent interruptions; experience with account reconciliation, financial document preparation, payroll processing, preparing financial reports, purchasing requisitions, professional services contracts, PCard restrictions and usage, MSU travel policies and procedures, and processing personnel and payroll forms for student personnel; detail oriented; flexible; proficient use of Enterprise Business Systems, SIS, RMS, MicroSoft Suite, QuickBooks, Ultratime, CashNet, and Kinetic software.  Familiar with Point of Sale systems.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Special Instructions

Work Hours

Monday - Friday 8:00 a.m. to 4:30 p.m. occasional nights and weekends

Bidding eligibility ends on 8/24/2021 at 11:55 PM