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Job Description
Job Summary
As an Executive Assistant to the Spectrum Health General Legal Counsel, you will provide a wide range of complex services to support an Executive(s) who are engaged in the strategic management of the organization. Relieves the executive(s) of workload by answering questions, furnishing information, composing correspondence, and gathering data and information. You will prepare reports and documents using several software applications. You will perform all duties necessary to ensure that executive(s) meet their working obligations.
Essential Functions
Prepares complex information such as documents, reports, charts, and graphs using a variety of software. Performs independent research and prepares information for special projects.
Relieves executive of work by answering questions and furnishing information, reviews incoming correspondence and routes the correspondence to the appropriate individual. Composes replies as appropriate. Screens phone calls, and provides information required for the routine, ongoing conduct of business. Refers exceptional or complex situations to the executive for further action.
Resolves problems requiring in-depth knowledge of organization policies and procedures and projects in process. Relays information regarding organization policies. Informs executive of any deviation on items requiring his/her attention.
Provides support to the executive for the coordination of meetings, including making arrangements for meetings. Attends meetings requiring executive or senior management participation. Takes and transcribes minutes of those meetings.
Schedules appointments to ensure that executive meets his/her commitments. Exercises independent judgment regarding priorities/rescheduling. Initiates communication to ensure an efficient calendar of events. Coordinates all travel arrangements. Prepares expense reports.
Establishes, maintains, and retrieves filed information and correspondence to ensure immediate access to data for execution of the executive's duties.
Establishes and maintains effective working relationships within the organization. Attends mandatory meetings and in-services as required. Provides guidance and direction to administrative support personnel. May provide back-up to other Executive Assistants, providing administrative support in their absence.
Participates in ongoing quality monitoring and process improvement activities related to services.
Qualifications
Primary Location
SITE - 444 Michigan St - Grand Rapids
Department Name
Corporate System Legal
Employment Type
Full time
Shift
Weekly Scheduled Hours
40
Hours of Work
8 a.m. to 4:30 p.m.
Days Worked
Monday to Friday
Weekend Frequency
N/A
Accommodation Notice: If you are a qualified individual with a disability, you may request a reasonable accommodation in Spectrum Health's application process. Contact us at 616-486-SHHR (7447).
Spectrum Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, sexual orientation, veteran status, or any other legally protected
category. See more here (https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf) .
Who We Are
Spectrum Health is a nationally recognized not-for-profit health system, offering a full continuum of health services through our health plan, medical group and hospital group. As an integrated health system, we are able to work together across all facilities, employees and providers to create exceptional, consumer-focused interactions.
Spectrum Health is redefining what it takes to improve the health of our communities and introducing new and innovative ways for consumers to access high-quality, low-cost care so that they can connect with us for a lifetime of health.
We strive to provide one Spectrum Health experience: a consistent, high-quality, seamless health journey for consumers; no matter where, when or how they interact with us. The result is better health outcomes for the thousands of individuals, families and communities we serve.
We are the region's largest employer, with corporate offices located in Grand Rapids, Michigan. Spectrum Health Hospital Group and Spectrum Health Medical Group are consistently recognized for the exceptional care they provide. Priority Health is among the largest health system-sponsored health plans in the U.S. and offers extensive experience serving large and small employer groups, individuals, Medicare Advantage, Healthy Michigan Plan and Medicaid populations.
Since 2010, Spectrum Health has been listed five times among the 15 Top Health Systems in the U.S. by Truven Analytics™. Click here (https://www.spectrumhealth.org/about-us/quality-safety-and-patient-experience/awards) to see a complete list of our safety, quality and patient experience awards.