JOB SUMMARY
This is professional and managerial work that directs the overall administration, coordination, and evaluation of the Human Resources and Payroll function for the City of Bay City.
Position involves administering human resources policies, programs, and practices including planning, organizing, developing, implementing, coordinating, and directing. Oversees the employment process; training activities; employee benefits, workers' compensation, salary, healthcare and pension administration; labor relations and negotiations; payroll and accounts payable; and other projects as assigned.
Work is performed independently, but under the direction of the City Manager through established objectives. Work is reviewed through discussions and results obtained.
JOB DUTIES AND RESPONSIBILITIES
This position is classified as a Management position which requires the incumbent to perform the following critical functions:
- Effectively manage the Department operation all the employees assigned to the Department. This includes creating a work environment which delivers the highest level of employee productivity based on established goals.
- Effectively creating a work culture in the Department which continually provides the public with the highest level of customer service by all Departmental employees.
- The development of an effective communication system providing employees with information about their Department and City thereby enabling the highest level of job performance.
- Effectively manages the on-going training of all assigned employees thereby ensuring that all Federal, State, and City training requirements, including Health & Safety, are fully complied with.
As a Department Director and supervisor of other employees, is responsible to ensure that employees have the skills and training necessary to successfully complete their job requirements and meet/exceed the expectations and requirements of the City. In this regard, must be able to clearly communicate these expectations to direct reports, provide the necessary tools and training and ensure that all employees are knowledgeable of and comply with all City Policies and Procedures, including Health and Safety. Will be held accountable and evaluated on departmental goals and objectives as set by City Manager. The position shall ensure that all subordinate personnel are held accountable for all assigned job duties and responsibilities by conducting regular performance evaluations.
Responsible for all Human Resources/Labor Relations functions, including: negotiating eight collective bargaining agreements and drafting proposed contract language; grievance, mediation and arbitration proceedings, employee disciplines; applicant tracking and selection; benefit programs; training activities; affirmative action/EEO; compensation system evaluation and research; employee communications and exit interviews.
Oversees employee benefit program responsibilities by directing the administration of the group health insurance and life insurance plans, employee wellness, health care savings plan (HSA), COBRA, HIPAA and FMLA.
Serves as HIPAA Privacy Officer and ADA Coordinator.
Supervises the staff of the Human Resources and Payroll Departments.
Works directly with division directors and department managers to assist them in carrying out their responsibilities on personnel matters including but not limited to hiring, promoting, training, evaluating, and disciplining.
Maintains compliance with federal and state regulations concerning employment law.
Serves as Equal Employment Opportunity (EEO) Officer for the City and maintains affirmative action plan.
Recommends, evaluates, and participates in staff development; administers classification programs, which includes classifying/reclassifying positions and writing job descriptions.
Oversees the employment and applicant tracking process including recruitment, processing of employment resumes/applications, conducting interviews and reference checks, and coordinating/assisting departments with selection.
Monitors unemployment and worker's compensation claims, and assists with the appeal process.
Responsible for and assists management with labor relations issues including contract interpretation.
Coordinates and attends grievance, mediation, and arbitration hearings. Proposes, publishes and administers personnel policies/procedures and enforces compliance.
Conducts wage and salary surveys and oversees the City's compensation schedules. Interprets union contract language, city policies, and rules/regulations in response to inquiries from other departments.
Processes confidential matters including sensitive personnel transactions.
Assists the City Manager with the management of any employment litigation pending against the City, including hiring outside attorneys, evaluating claims and negotiating settlements; conducts internal investigations and resolves disputes; responds to EEOC charges and advises City staff in handling of claims; attends or provides for representation of organization at personnel related hearings and investigations.
Is plan coordinator for the City's defined benefit pension plan, defined contribution pension plan and deferred compensation plans.
Monitors workers' compensation claims and makes recommendations to the Third Party Administrator.
Oversees the maintenance of the Human Resources Information System records for active and inactive employees and organizational charts.
Prepares, recommends, and maintains records and procedures for controlling personnel transactions and reporting personnel data.
Responds to requests from other departments and the public for information including questionnaires, compiling data from files, and verifying employment.
Assists in evaluation of reports, decisions, and results of departments in relation to established goals.
Recommends new approaches, policies, and procedures to effect continual improvements in the efficiency of department and services performed.
Oversees the payroll and accounts payable process.
Participates on committees and special projects, seeks additional responsibilities, and performs related work as required.
MINIMUM JOB REQUIREMENTS
Bachelor's degree in Human Resources/Personnel/Labor Relations/or related field; advanced degree preferred. Five years progressively responsible experience in all phases of human resources, including three years of supervisory experience. Public sector experience preferred. Should include advanced skills in labor negotiations and conflict resolution.
Certification as a Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR).
Must have strong organizational and leadership skills with a thorough knowledge of Human Resources principles and practices.
Requires excellent communication and interpersonal skills.
Ability to organize and perform varied responsibilities with minimal direct day-to day supervision and work independently on responsible and confidential assignments.
Considerable knowledge of principles and practices of personnel administration, effective oral and written communication skills, and excellent interpersonal skills.
Considerable knowledge and skills in employment procedures, office and computer operation and personnel records systems, experience with ADP Payroll and HRB systems preferred.
Ability to establish and maintain effective working relationships with City officials, employees, and the general public.
