Job Description Office Manager
Summary
The Office Manager will regularly report the accurate financial state of the company to the dealer and general manager, including cost and income analyses against forecasts.
Core Responsibilities
Prepare monthly financial statements in the time and manner specified by the manufacturers and ensure accurate data entry and reporting within dealership.
The Office Manager may be required to:
• Verify that warranty claims, rebates and co-op advertising, etc. are current for manufacturer accounts.
• Evaluate the daily operating control and financial reports, advising dealer of trends.
• Assist in developing dealership financial forecasts.
• Supply department managers with applicable reports and budgets.
• Project cash flow needs, and suggest ways to use surplus to the greatest advantage.
• Audit general ledger and other accounts for irregularities.
• Comply with government finance regulations, ensuring proper income, payroll tax and retirement plan forms are filed and kept current.
• Work with dealer to evaluate current insurance coverage, renew or purchase liability and property coverage, and process claims.
• Compares general ledger against other records to confirm payables, reserve accounts and reconciliation.
• Ensure proper internal accounting controls are in place, and oversee CPA document preparation or annual audit and physical inventory.
• Apply depreciation rates to capital assets.
• Attend manager meetings as needed.
• Review evolving tax code and suggest necessary changes in business procedures to accommodate changes.
• Keep reserves for trade receivables and potential liabilities.
In addition, the Office Manager should:
- Possess basic math skills
- Good communication skills
- Ability to read/understand manuals, operating and maintenance instructions, safety regulations, and write financial/marketing reports and other correspondences.
- Be professional and courteous in attitude, wardrobe and grooming.
- Complete other duties as assigned.
Education and/or Experience Bachelor's degree from four-year college/university, 1-2 years work-related experience/training, or an equivalent combination.