School Administrative Assistant - Full Time
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The Administrative Assistant performs general office work directly related to the management and business operations of the Fostering Leadership Academy (FLA). This includes typing, data entry, answering telephones, filing, creating and preparing reports, and other clerical duties.
DUTIES & ESSENTIAL JOB FUNCTIONS
Perform general office and other non-manual work directly related to the management and general business operations of the program or department (filing, faxing, copying, recording and tracking information, electronic and standard mail systems, reviewing invoices and billings, ordering supplies, etc.).
Track and report on school related budgeting processes relating to purchasing supply requests.
Greet visitors, handle inquiries, and direct them to the appropriate persons according to their needs; answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Complete inventory, order and stock supplies for building and staff.
Create and coordinate schedules for special projects including scheduling meetings, room assignments, field trip schedules, newsletters, etc.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material; maintain scheduling and event calendars, including coordinating conferences and meetings.
Compile records, create and prepare reports and documents.
Operate according to the program's Operations Manual and function within agency policies and procedures as outlined in the Employee Handbook.
Perform other duties as assigned by the Principal.
Education and Experience
High school diploma or equivalent with previous clerical or administrative experience; or a Bachelor's degree with no clerical or administrative experience; or any appropriate combination of education and experience necessary to successfully perform the duties of the position.
Must meet the State's Moral Character standard.
KnowledgeRequirements:
Administrative and clerical procedures and systems such as managing files and records, designing forms, and other office procedures and terminology.
All related computer and software applications (Windows, MS Office, internet applications, etc.).
SkillsandAbilities Needed:
Perform clerical and administrative duties.
Operate telephone, computer, copier, and other basic business machines.
Communicate effectively verbally and in writing.
Manage time and multiple priorities, meet deadlines.
Establish and maintain effective working relationships with employees, other agencies and the public.
Handle sensitive and confidential situations and documentation.
IV. JOB SETTING
The work environment described here is representative of that which an employee will typically encounter during a normal shift. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is primarily sedentary in nature that involves sitting most of the time, but may involve walking or standing for intermittent periods of time; working at a computer for long periods of time.
Equal Opportunity Employer - M/F/D/V
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