Job Details

Legal Secretary II (Temporary/Part-Time

• $17.20/ Hour
• This part-time, temporary position allows for a maximum of 1,000 hours per calendar year. It does not include any benefits.

Duties:

• Performs secretarial and clerical duties to ensure the timely flow of all necessary paperwork to support the operations and programs of the department.
• Operates word processor to prepare various legal documents and correspondence.
• Prepares and maintains departmental files and records.
• Receives, sorts and distributes mail.
• Compiles data; prepares a variety of records and reports.
• Interacts tactfully with public both in person and on telephone to provide information and assistance as needed.
• Interacts with court personnel such as judges, attorneys and probation officers concerning criminal cases being prosecuted.
• Works effectively with other employees, police officers and the general public to meet needs and assure timely flow of information to meet schedules of courts.
• Operates data entry terminal for some divisions.
• Maintains logs for various assigned tasks.
• Maintains scheduling of court hearings affecting assistant prosecuting attorneys.
• This description is intended to illustrate the type and level of work being performed by persons assigned to this job. It may not be a comprehensive list of all duties and responsibilities required by a person so classified. 

Education and Experience:

• Associate degree in secretarial science or criminal justice and one year of paid, full-time secretarial/clerical experience; OR
• High school graduation or GED certificate and three years of paid full-time secretarial/clerical experience.

Required Knowledge and Skills:

• Considerable knowledge of modern office practices, secretarial practices and use of mainframe computer system.
• Knowledge of Criminal Justice System, word processing and spreadsheet software.
• Must be able to work in a noisy environment with many distractions and interruptions.
• Must possess the ability to think and act independently.

Special Requirements:

• Employees of the Berrien County Prosecutor's Office must submit to fingerprints and may be subjected to a background check and clearance before employment.
• Employees must possess a valid vehicle operator's license.
• A pre-employment physical, drug test and background check are required before employment.