Job Description
Assist the County Director in the management of day-to-day activities. This involves coordinating county assignments and compiling information for response when meeting specific department deadlines. The person who holds this position must be aware and have knowledge of the Director's viewpoint in relation to sensitive and difficult situations and issues. Schedules Director's calendar of activities by making commitments for meetings and conferences. Prepares and edits reports, routine correspondence and reports, and prepares minutes of meetings. Assembles and summarizes information from files, documents, newspapers and other available resources for use by the Director, staff, and others. Gathers data for surveys or prepares research on special subjects or projects.
See complete position description here: Executive Secretary - Position Description Required Education and Experience
Education
Educational level typically acquired through completion of high school.
Experience
Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.
Additional Requirements and Information
Certain positions may require a criminal history background check.
View the Job Specification at: Job Specification
This position is located in the Kalamazoo County MDHHS Office, 322 E. Stockbridge Ave., Kalamazoo, MI 49001
To be considered for this position you must:
- apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
- attach a Word document describing your experience working with a high workload, managing multiple tasks simultaneously, tracking tasks, meeting deadlines. Also, describe your experience arranging meetings (all related details: facilities, menus, rooms, equipment, invites, etc). (This attachment is REQUIRED)
- relevant experience and/or education referred to in supplemental questions must be documented in resume, transcript and/or application to allow for accurate screening.
- attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
- attach a cover letter.
- if applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.
Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions
*YOUR APPLICATION FOR ANY POSITION DOES NOT GUARANTEE YOU WILL BE CONTACTED BY THE DEPARTMENT/AGENCY FOR FURTHER CONSIDERATION. ONLY THOSE APPLICANTS INTERVIEWED WILL BE NOTIFIED OF THE RESULTS.* **
The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.
For information about this specific position, contact Tami Strzyzykowski at StrzyzykowskiT@michigan.gov or 269-934-2277
Salary: $40,580.80 - $54,392.00 Annually
Location: Kalamazoo, MI
Job Type: Permanent Full Time
Department: Health and Human Services - Counties
Job Number: 4314-18-KALAMAZOO-143-FILL
Closing: 6/6/2018 5:00 PM Eastern
Bargaining Unit: NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)
Agency: State of Michigan
Address: 400 South Pine Street Lansing, Michigan, 48909
Phone: (800) 788-1766
Website: https://www.governmentjobs.com/careers/michigan