Seeking organized, friendly candidates for two administrative assistant roles. Main task is to provide administrative support for the Career Development Services Manager and Administrative Manager.
Admin assistants perform a variety of clerical and administrative duties, managing a large volume of tasks while projecting a professional image that inspires confidence and trust.
Key Areas of Responsibilities:
Coordinate manager’s schedule and appointments, handles logistics for large meetings and for travel
Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff.
Assist with Scheduling and Staff Training
Manage staff training
Maintain calendar and schedule appointments
Act as liaison between designated administrator/manager and other center staff.
Maintain correspondence control log, receive incoming and outgoing mail and follow up on dates for action items.
Maintain and update automated student records system.
Provide form control functions, including form revision and development; monitor supplies and reorder as needed.
Perform a variety of clerical and administrative duties; prepare special reports, maintain files and records, statistical data, make travel arrangements as required. Types correspondence, reports, and memos; creates and maintains databases and spread-sheet files; opens and routes incoming mail, prepares outgoing mail.
Perform secretarial duties including typing of correspondence and other materials.
Provide positive, quality customer service to students, staff and other center customers.
Represent my supervisor in meetings, including taking minutes and providing debriefs
Provide oversight support in the management of ongoing projects
Maintain filing system and keeps files up to date
Post information in confidential records system
Answer questions concerning the organization or department, or refers person to other source of information