A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should describe your specific interest in the position and highlight the skills and experience that directly relate to the position.
The Demography of Aging, Disability and Care Program at University of Michigan's Institute for Social Research (ISR) seeks a Project Coordinator for the Longitudinal Study of Health and Ageing in Kenya (LOSHAK), an NIH-funded collaboration with Aga Khan University, Nairobi examining health and economic well-being among more than 8,000 older adults.
Reporting to the LOSHAK Project Manager, the coordinator will support project administration, meetings, milestone tracking, reporting, stakeholder records, and communications. The role requires close coordination with an international research team and a highly organized, detail-oriented, and service-focused approach.
65% - Project Operations & Coordination
- Maintain project calendars, work plans, trackers, shared files, and other project-management resources; provide logistical and administrative support for project activities.
- Track project milestones, deliverables, decisions, and progress across working groups, following up with team members on tasks, deadlines, and outstanding items.
- Schedule and coordinate meetings for binational LOSHAK working groups, attend meetings, record minutes, and distribute summaries and action items.
- Assist with ongoing project reporting, including the annual RPPR and other sponsor or institutional reports.
- Identify scheduling conflicts, missed deadlines, and other potential issues, and elevate them to the Project Manager as appropriate.
20% - Communications and Stakeholder Support
- Maintain accurate project rosters and contact information for investigators, working-group members, staff, and external partners.
- Assist with drafting and distributing a project-wide communication plan, including routine announcements, updates, and reminders.
- Update website content as needed and maintain organized records of project correspondence, decisions, and communications.
15% - Meeting and Event Planning
- Support planning and execution of virtual and in-person meetings, workshops, and events, including complex scheduling across institutions and time zones.
- Arrange meeting logistics (rooms, videoconferencing, registration, catering, materials, technology) and provide day-of and post-event support.
- Support domestic and international travel arrangements for project meetings and activities, as needed.
- Assist with tracking project-related purchases, expenses, and supporting documentation in collaboration with administrative and financial staff.
Perform other responsibilities or projects as assigned by study leadership.
- Bachelor's degree in public health, social sciences, business administration, communications, research administration, or a related field, or an equivalent combination of education and experience.
- At least two years of experience in project coordination, research administration, program support, or comparable professional support.
- Strong organizational, time-management, and attention-to-detail skills, with a demonstrated ability to manage multiple priorities, track action items, and meet deadlines.
- Excellent written and verbal communication skills, with a demonstrated ability to work effectively and professionally with faculty, researchers, staff, and external partners, both independently and as part of a team.
- Sound judgment, including the ability to handle confidential or sensitive information appropriately; demonstrated initiative, reliability, flexibility, and problem-solving skills.
- Proficiency with the Google and Microsoft Suites, Adobe Acrobat, Zoom, and online collaboration tools; ability to remain productive and adaptable under pressure.
- Experience supporting academic, public-health, social-science, or health-related research, including federally sponsored (e.g., NIH-funded) projects and familiarity with NIH reporting requirements such as the RPPR.
- Experience coordinating projects involving multiple institutions or international collaborators, including sche
