Department Assistant, Arts and Communication
Position Title
Department Assistant, Arts and Communication
Position Type
Classification
Pay Grade 12
Department
Arts and Communication
Division
Discipline
Work Schedule
This regular, full-time support staff position will work Mondays through Friday, from 8:00am to 5:00pm, with flexible or extended hours as needed by the department or the College.
Regular on-campus presence is expected for all KCC employees. Any flexible and/or hybrid work schedules are subject for review, approval, and/or change based on the needs of the College.
Position Summary
In accordance with the mission and vision of Kellogg Community College, the Arts and Communication Department Assistant provides support to department management, students, faculty, adjunct faculty and community stakeholders. Assists student workers and other departmental support staff in meeting department goals and objectives to support student success, retention and completion. Collaborates across departments and divisions to ensure accuracy and completion of departmental tasks and responsibilities.
Kellogg Community College is located in Battle Creek, Michigan, a community of approximately 54,000 people. Leisure activities, natural resources and learning opportunities provide a foundation for residents. Located along the I-94 interstate, Battle Creek is within 30 minutes of Kalamazoo, 60 minutes of Lansing and Grand Rapids and within three hours of Detroit, Chicago and Indianapolis.
KCC Equity Statement
At Kellogg Community College, we are committed to creating an inclusive environment where we foster respect for others and our differences, support cultural understanding, demonstrate ethical behavior and champion social justice. We will accomplish this by:
- Deepening our understanding of diversity, equity and inclusion through learning, engagement with others and personal reflection;
- Valuing the lived experiences and perspectives of others while nurturing and understanding the differences between us;
- Rejecting all forms of prejudice, discrimination and racism; and
- Advancing integrity, justice and civility among and between us.
Physical Demands
The job responsibilities are performed in an office area and presentation venues. Travel by car required. The job has intermittent periods during which continuous physical exertion is required, such as independent mobility between work areas, sitting, stooping, bending, lifting material or equipment, some of which may be heavy or awkward (8 - 45 pounds). Typically requires regular use of one or more physical senses of medium intensity and long duration. Must meet reasonable deadlines, quotas or demands for accuracy, and may be involved in some mildly unpleasant situations.
Minimum Qualifications
- One (1) year post-secondary education or equivalent from an accredited college or university plus one (1) year of related experience OR two or more (2+) years of related, relevant experience. [If post-secondary education is a factor in meeting minimum qualifications, please ensure unofficial transcripts are uploaded to be considered.]
- Ability to work with MS Office, most especially Word, Excel, and Outlook or similar level applications at an intermediate level.
- One (1) year in office setting and working with a diverse population.
- Demonstrated strong communication skills, organizational skills, and on-time reliability.
Preferred but not Required
- Associate degree from an accredited college or university.
Proposed Salary
According to the published support staff salary schedule, Classification Pay Grade 12, 2026-2027 starting hourly wage range, step one $20.42 to step five $25.26. Internal applicants may refer to Article 22, Section 5B.
Special Instructions to Applicants
To be considered, all required materials must be submitted no later than Monday, October 12, 2026, at 9:00 a.m. EDT, and it is the responsibility of the applicant to ensure all required materials are submitted by the closing date and time. [If post-secondary education is a factor in meeting minimum qualifications, please ensure unofficial transcripts are uploaded to be considered.]
If you would like your application reviewed to ensure it is complete and that all required documents have been uploaded correctly, please contact Human Resources at mailto:[email protected] or 269-565-2074 before the job posting closure date and time. Only online applications will be accepted; paper applications will be returned to the applicant. As part of the interview process, applicants will be asked to complete a skills test. If you have any questions about the online application process, please contact Human Resources using the information above.
To apply, visit https://apptrkr.com/9838571
Projected Hire Date
External Posting Date
09/17/2026
External Closing Date
10/12/2026
External Closing Time
9:00 a.m. EDT
Internal Posting Date
09/10/2026
Internal Closing Date
09/17/2026
Job Duties
Job Duties
Essential Function Frontline Functions Description
- Provide administrative support for the Department Chair.
- Rapidly evaluate and correctly respond to queries, assist, analyze, and triage daily academic issues for students, faculty, staff, and community stakeholders.
- Evaluate real-time issues by interpreting each situation, formulating next steps, and advising or deferring to Department Chair.
- Resolve student account issues within and across departments.
Essential Function Yearlong Schedule Description
- In collaboration with the Department Chair and faculty, compile data for the yearlong schedule, including multiple interrelated entries.
- Evaluate for time and space conflicts, identify discrepancies, reach out across the department, and make recommendations for resolution.
- In adherence to college deadlines, prepare yearlong Master Schedule file for approval by the Department Chair and entry by Registration.
- Respond to feedback from Registration to address issues and changes, validating all revisions.
- Solicit timely faculty submissions of bookstore text/resource adoption information for chair approval and final submission to the KCC Bookstore by the established deadlines.
Essential Function Enrollment Support Description
- Assist students, parents, College personnel, and community stakeholders with department-related enrollment issues.
- Rapidly evaluate and correctly process registration requests, such as petitions, prerequisite verifications, and late add requests.
- Timely and appropriately respond to student inquiries about course registration rules.
- Answer questions about programs and course/section information.
- Assist the Department Chair and other departments in identifying improvements to processes and practices to maximize enrollment.
Essential Function Interdepartmental Coordination Description
- Gather and verify data and resources, compile reports for departmental and interdepartmental projects as needed in a timely fashion.
- Coordinate core course materials by communicating and verifying with Department Chair, faculty, publishers, and the KCC Bookstore.
- In collaboration with Math/Science and Business/IT Department Assistants, coordinate the needs of English faculty located in the 4th-floor Sojourner Truth Building office suite (TRU-401).
je-90554f614e9e458a942d8631496adfda
