Job Details

IN THIS ROLE: 

Drive impact at the executive level by providing seamless coordination and high-level administrative support to the Executive Director of Auxiliary Services, Maintenance and Facility Operations. You’ll serve as a key connection point for internal and external partners, manage communications, and prepare reports and presentations that inform strategic decisions—all while keeping multiple priorities running smoothly behind the scenes.

WHAT WE NEED: 

• Acts as department support lead in maintaining communication within and between departments, with LEA staff and general public, answering questions and providing information concerning programs and services.
• Participates in planning, decision-making and problem solving with department members and stakeholders.
• Leads the coordination, implementation, management and documentation of department goals and priorities.
• Acts as confidential assistant in all matters in which organizational or personal privacy rights require limited access to information.
• Leads the development and maintenance of departmental standard operating procedures under the direction of the assigned Executive Director.
• Supports department project objectives, timelines, and development of tracking systems.
• Reports operational concerns to the Executive Director and makes recommendations for resolution.
• Supports the coordination and/or daily operations of assigned function(s).
• Provides coordination/management on assigned projects by documenting short- and long-term planning processes, defining project objectives and timelines, developing and maintaining tracking systems, developing forms and procedures and the like.
• Provides support for department meetings, activities and events.
• Leads the development of multimedia presentations, materials, brochures and handouts.
• Prepares and coordinates contracts with independent contractors.
• Oversees the processing of purchase orders, departmental p-card purchases, and departmental supplies as needed.
• Establishes, maintains, and/or updates department files, records, and/or databases, including information which may be confidential in nature.
• Compiles and maintains department statistics. Generates related reports.
• Assists with preparation of the annual departmental report under the direction or the Executive Director.
• Executes various accounting procedures related to expenditures, purchase orders, invoices, transfers and budget(s).
• Assists in the development, management and documentation of the assigned budget under the direction of the Executive Director.
• Performs other duties as assigned.

WHAT YOU NEED: 

• High School Diploma, Associate's Degree preferred
• 5 years of related experience supporting executive level management
• Fluent in Google Applications and Microsoft Office software

WORK LOCATION:

Oakland Schools Main Campus

2111 Pontiac Lake Rd

Waterford, MI 48328

SALARY DETAILS: 

$24.80 - $28.75 hourly based on relevant prior work experience, with the potential to earn up to $30.96 after employment with Oakland Schools. 

Non - Exempt position / 12-month work year.