Administrative Secretary I, Special Education Services
ABOUT US AND OUR CULTURE
At the Genesee Intermediate School District, we are collaborators, leaders, educators, and support staff delivering instructional programs and services in general education, special education, and career technical education to 64,000 students, their families, and over 8,500 educators. GISD values its staff and cultivates positivity in the workplace as we all work together to carry out our mission of leadership, service, and innovation – partnering for success!
GISD promotes a collaborative work environment with a strong emphasis on teamwork and professional growth. We are committed to fostering a positive and supportive culture where all staff members feel valued and respected. Our dedication to professional development is demonstrated through initiatives such as resources for professional learning, mentorship programs, and leadership skill development. We are devoted to creating a thriving organizational culture that benefits not only our staff, but also the students and families we serve.
To learn more about the GISD culture, please click the link below:
GISD Standards, Personalized Service and Quality Programs
SALARY AND BENEFITS
Salary: $26.88 - $35.36 per hour, commensurate with experience and qualifications
Benefits: Our comprehensive benefits package includes health insurance with five different plans, dental and vision coverage, life and disability insurance, voluntary insurance options, and a supplemental life program. Employees are entitled to sick time, vacation time, bereavement days, holidays, and longevity pay. Flexible spending accounts (FSA) or healthcare savings accounts (HSA) are available based on the elected medical plan. Additionally, retirement savings plans are provided through the State of Michigan Office of Retirement Services (ORS). These benefits are available after just one full day of employment.
We also offer educational expense reimbursement, coverage for professional organization dues and conference expenses, and other job-related expenses. (not applicable to all positions)
LOCATION
Special Education Services
5075 Pilgrim Road
Flint, MI 48507
ROLE AND ESSENTIAL DUTIES
The Administrative Secretary I, Special Education Services, performs complex secretarial tasks with a high level of judgmental ability. As personal secretary to the assistant superintendent, assists and relieves the assistant superintendent of paperwork and other duties so that they may devote maximum attention to the goals of the department. In cooperation with department administrators, provides leadership, and coordinates secretaries within the Special Education Services Department.
Essential Duties (May include, but not limited to):
- Supports day to day needs of the Assistant Superintendent.
- Sets up and coordinates Genesee County Special Education Directors meetings and Superintendents Special Education Committee meetings and associated tasks.
- Performs responsibilities related to the development of the Genesee County Special Education Director’s Association agendas, reports, and minutes.
- Serves as liaison for assistant superintendent with staff, local districts, and community.
- Assists the assistant superintendent in the coordination of program projects and goals.
- Performs secretarial tasks for the assistant superintendent, including scheduling, correspondence, communications, processing data/reports, maintaining confidential records and information, placing and receiving telephone calls and recording messages.
- Processes the flow of various forms and reports requiring approval of the assistant superintendent.
- Responsible for correspondence, compiles and generates complex reports and maintains information.
- Facilitates communications for the assistant superintendent, such as personnel related issues, hiring recommendations, employee evaluations, and corrective action documents.
- Prepares and submits reports to local districts and community agencies on behalf of the assistant superintendent.
- Works with program secretaries in the department to coordinate work flow and secretarial assignments between programs and buildings.
- Prepares, reviews, and checks for accuracy all department payroll information prior to submission to Business Services for processing.
- Monitors and coordinates financial data, generates reports and assists with the development of department budgets.
- Coordinates, records, and facilitates correspondence related to the hiring of special education employees and the documentation of certificates and approvals with the Michigan Department of Education.
- Consistently models Win-Win leadership.
Other Duties:
- Assists assistant superintendent with the evaluation of secretaries in the Special Education Services Department.
- Maintains files and accurate records for all state and federal reports and communications.
- Performs other related duties as assigned.
QUALIFICATIONS
Education: Bachelor’s degree is required. Documented, successful experience may be considered in lieu of the education requirement. Business courses preferred. Administrative Certification preferred.
Experience: Five to seven years’ experience in a similar position or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Supervisory experience preferred.
Skills/Other: Ability to type 45 to 60 wpm. Ability to work collaboratively with school administrators, staff and local districts. Ability to utilize district technology and work to maintain proficiency, as skill sets change with technology and/or the needs of the district. Ability to solve complex problems logically and effectively, work independently, manage multiple projects simultaneously while meeting tight deadlines, set priorities, utilize resources, identify and address problems. Excellent oral, written, electronic, and interpersonal communication skills. Ability to work a flexible workday and work week. Punctuality and good attendance are requirements for the position. Demonstrated mental/physical ability and stamina for meeting the essential duties of the position. Discretion with confidential information. Excellent customer service skills and ability to maintain a calm, poised, and professional image at all times. Ability to exercise good judgment and make decisions in accordance with board policies and administrative guidelines.
DEADLINE AND APPLICATION PROCESS
Current GISD employees who wish to apply for the vacancy should apply online using the job postings link accessible from the home page of the GISD website. Under the job postings category, select the link titled Current Genesee ISD Employees - click here for vacancies, located under the "Internal Staff" heading.
External candidates may apply by selecting the Apply link above and completing the online application and uploading a resume.
- If you do not have access to a scanner, plan to bring this documentation, if you are selected to interview.
- Transcripts printed from the Internet are not acceptable.
- Please do not send paper documentation to Human Resources.
Join us in shaping the future of education. Interested candidates should submit their resume, cover letter, and any other relevant documents to the GISD Human Resources department. Applications will be reviewed on a rolling basis until the position is filled.
Join a forward-thinking team that makes a lasting impact on students, families and the community.
Apply today to become a part of the Genesee Intermediate School District team!
An Equal Opportunity Employer
