A cover letter, attached as the first page of your resume, describing how your experience meets the job requirements of this posting, is required for consideration of this position.
The School of Nursing seeks to recruit and retain a diverse workforce. Please visit http://www.nursing.umich.edu/ for more information about the school.
The University of Michigan, School of Nursing (UMSN) is seeking an Administrative Assistant Intermediate who will provide high-level administrative support to the Assistant Dean for Strategic Education and Assistant Dean for Community Culture. This position requires broad and comprehensive experience including the ability to perform a variety of administrative activities, and the skill and knowledge to implement and follow organizational policies and procedures. This person will perform duties of a sensitive and confidential nature that require discretion and independent judgment and decision-making skills; the ability to work under pressure in a complex environment, multi-task and maintain a calm professional demeanor; as well as manage the administrative support function.
Supervision is received from the Assistant Dean for Strategic Education and Assistant Dean for Community Culture.
Administrative Support:
* Provide a full range of administrative and secretarial support for Assistant Dean for Strategic Education and Assistant Dean for Community Culture. Perform general reception duties that include creating a welcoming, organized, efficient and professional office environment, and serving as the front-line resource of information to faculty, students, staff, and campus and community collaborators whether in person, virtually, on the phone or email.
*Provide administrative/secretarial support for overall general office tasks, to include: composing correspondence, preparing documents, reports, and presentations, taking and disseminating meeting minutes, registering travel, coordinating communications, answering questions and email inquiries, providing telephone support, creating brochures and fliers (print and electronic versions), copying and collating materials, formatting and proofreading documents, managing electronic and hard copy filing systems including creation, and collecting/reporting data/information as needed to support the productivity of the office.
*Monitor and update the website, Canvas, social media, and other web-based resources. Utilize tools such as Zoom, Canvas, Qualtrics, Dropbox, IRB applications and other web-based platforms to support meetings, survey development, data collection, file management, and collaboration across offices and initiatives.
*Duties will also include providing staff support for hosting committees and working groups, student organizations, trainings, meetings, special events, completing travel arrangements for Assistant Dean for Strategic Education and Assistant Dean for Community Culture, providing travel support including air (domestic and international) (e.g., arrange air transportation, lodging, assemble necessary trip folders, materials and supplies as well as prepare detailed itineraries for each trip, brief the Assistant Dean for Strategic Education and Assistant Dean for Community Culture on all details prior to the trip, complete written and online meeting registrations, arranging for transportation from airport, etc.), and support for initiatives and programs in partnership with other School of Nursing, University and community offices and entities.
Calendar Management:
*Act as the single point-of-contact, proactively managing the Assistant Dean for Strategic Education and Assistant Dean for Community Culture?s calendars and calendaring for Strategic Education and Community Culture activities; schedule highly complex meetings and conference calls exercising discretion and judgement to balance competing priorities and demands; anticipate needs in regard to all upcoming meetings and activities and exercise initiative, discretion and judgment as to priorities; organize, obtain, and prepare all relevant materials, agendas and minutes to ensure the Assistant Dean for Strategic Education and Assistant Dean for Community Culture are properly informed and prepared, generate various reports and documents.
Basic Financial Tasks/Purchasing:
*Complete and monitor purchasing needs, and monitor budget for the Assistant Dean for Strategic Education and Assistant Dean for Community Culture.
*Assist with travel and business expense reporting, as requested for travel and business associated with the functions of the Assistant Dean for Strategic Education and Assistant Dean for Community Culture.
Other Duties as Assigned:
The above statements are intended to describe the general nature and level of work to be performed and are not an exhaustive list of all associated responsibilities.
*Bachelor's degree is preferred; or equivalent combination of education and experience is necessary.
*A minimum of five (5) or more years of progressively responsible relevant work experience providing high-level administrative support to a busy senior executive (preferably in higher education).
*Strong knowledge of issues related to financial management.
*Proven ability or exp
