Job Details

The Detroit Medical Center (DMC) is a nationally recognized health care system that serves patients and families throughout Michigan and beyond. A premier healthcare resource, our mission is to help people live happier, healthier lives. The hospitals of the Detroit Medical Center are the Children's Hospital of Michigan, Detroit Receiving Hospital, Harper University Hospital, Hutzel Women's Hospital, the DMC Heart Hospital, Huron Valley-Sinai Hospital, the Rehabilitation Institute of Michigan and Sinai-Grace Hospital.
DMC's 150-year legacy of medical excellence and service provides patients and families world-class care in cardiovascular health, women's services, neurosciences, stroke treatment, orthopedics, pediatrics, rehabilitation, organ transplant and other general and specialty services.
DMC is a key partner in Detroit's resurgence, which continues to draw national and international attention. A dedicated corporate citizen with strong community ties, DMC is one of the largest and most diverse employers in Southeast Michigan
Residency Program Coordinator Job Description

Under limited supervision, provides a high level of diversified administrative support in assisting the Graduate Medical Education (GME) Office in the management and direction of the residency training program. Coordinates the educational activities of the program for incoming and current residents. Assures program compliance with regulatory agency standards and maintains essential documents required for program viability. Functions as liaison between the GME office, residents, departments, attending physicians, administration, outside institutions and Program Director(s).

PRINCIPAL DUTIES AND RESPONSIBILITES:

1. Assists leadership with day-to-day personnel and administrative support services of the department. Assists in scheduling, communications and preparing reports, conduct documentation reviews for errors and discrepancies, and media for meetings and conferences.
2. Resolves problems and refers problems of an unusual nature to direct supervisor and program leadership.
3. Assists with program communication and compliance with accrediting body requirements and remain informed on updates from the accrediting body. Assists with the program's annual update, as required by the program's accrediting body.
4. Maintains and oversees time off and attendance records for residents and other healthcare personnel as needed.
5. Prepares, copies and distributes house staff rotation schedules, call schedules and lecture schedules. Coordinates rotation, vacation and call schedules.
6. Maintain resident files in compliance with the institution's policy. Assists program leadership with meeting resident case/patient/procedure logging requirements necessary for accreditation and specialty board certification.
7. May prepare agendas and minutes for department meetings, schedule meeting rooms, set up iTV/Videoconferences and webinars, organize materials for resident/student orientation, update resident information files, and enter data into database.
8. May prepare and approve book/travel requests and special request orders for program leadership.
9. Recruits potential residents via the following methods: campaign planning, application process and review, scheduling and coordinating interviews, establishing and maintaining data files for use in preparation of rank list for match, corresponding with candidates.
10. Manages the onboarding process of new and transfer residents to ensure residents can begin training. Assists with preparation of applications and inspection materials.
11. Prepares meeting agenda, takes and distributes minutes for various Medical Education Committee Meetings.
12. Monitors program personnel and make adjustments to resident and faculty rosters in various databases.
13. Supervises collection of data fulfilling American Medical Association, American Osteopathic Association and other licensing and credentialing boards; prepares reports and compiles statistics.
14. Verifies training and processes letters of recommendation for current residents as well as past residents; prepares correspondence relative to program.
15. Plan and organize resident graduation which involves securing facility, identifying menu, generating invitations and developing graduation program.
16. Coordinates monthly didactic schedule, which includes identifying speakers, assisting with presentations and frequently communicating with attending physicians. Collects lecture evaluations and prepares summary reports, maintains lecture attendance records and documentation, corresponds with program faculty.
17. Prepare, distribute, report, and manage evaluations for the program, including residents and faculty.
18. Review budget analysis for accuracy. Track program expenditures aligned with the program's budget.
19. Coordinates the annual program evaluation, preparation and signing of contracts for new and existing residents and program directors via submission of contracts for CME credit approval for physician.