Program Analyst (Field Engineering-Executive Management Team)
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Program Analyst (Field Engineering-Executive Management Team)
Salary
$46,525.00 - $87,226.00 Annually
Location
MI, MI
Job Type
Classified- Regular (DWSD Only)
Job Number
MF-072024-8653080
Department
Water Department
Opening Date
07/08/2024
Closing Date
7/17/2024 11:59 PM Eastern
Bargaining Unit
9031-Non Union Appointees (DWSD)
Description
This is not a Civil Service Position. DWSD employees are subject to provisions of Court Orders entered in United States District Court, Eastern District of Michigan, Southern Division, Case No. 77-71100 with regard to certain terms and conditions of employment. DWSD does not honor reversion rights for internal candidates.
SUMMARY:
Program Analyst is an experienced level professional within the Capital Improvement Program (CIP) engineering division of the City of Detroit Water and Sewerage Department that requires minimal direction and supervision. A Program Analyst primarily serves to implement, manage and evaluate the effectiveness of the programs and operations used in delivery of capital projects. Program Analysts focuses on improving, reviewing, evaluating, and recommending applications for project management information systems. Program Analysts are responsible for assisting with the implementation and ongoing maintenance of the DWSD's centralized document management structure, PMIS, project scheduling and provides day-to-day support for water, sewer and other capital intensive projects. Program Analyst oversee the document management systems for the engineering division for accuracy and integrity of business documents throughout the document life cycle. Program Analysts assist with continual timely and accurate tracking of activity and spending of funds to ensure compliance with Organization, City, State and Federal regulations and audit requirements. Program Analysts also support the implementation and data integrity of the project management systems used for the CIP and perform financial, set-up, and post-award management and administrative duties. Many of these services will be performed within the appropriate modules of the Cloud that impact the operations of this position.
Examples of Duties
RELATED JOB FUNCTIONS:
Prepare, conduct, support, and participate in internal and external meetings. Handle or assist in the handling of administrative duties for the division including but not limited to file maintenance, data entry, personnel management, business processes and procedures, equipment purchases, office maintenance and other matters as assigned. Design, implement, and support the design and implementation of organizational initiatives and special projects. Manage and assist in managing vendor relationships. Prepare, conduct, support or assist with the supporting of organizational training and training materials. Provide periodic reviews of processes and procedures and take action to ensure appropriate functionality. Perform related work duties as assigned.
ESSENTIAL JOB FUNCTIONS:
Using Cloud applications performs the following activities:
Creation of Financial Performance Reports for capital projects
Editing of reporting templates and workflows with E-Builder software platform
Generating work flows within E-Builder
Creation of schedules using Primavera
Assistance with project funding and
Creating effective and efficient electronic document management structure through document control practices
Analyzes and evaluates, on a quantitative or qualitative basis, the effectiveness of program operations in meeting established goals and objectives
Creation and maintenance of document management processes within existing platform to store and collectively share and edit documents. Managing the updating of standard operating procedure and other process documents per defined schedule.
Develops advanced cost analyses of projects or performs cost benefit or economic evaluations of current or projected programs
Utilizes complex data collection and analysis techniques to evaluate individual programs; submits oral and written reports to management personnel for their consideration and decision-making
Researches and investigates new or improved business and management practices for application to agency programs or operations
Advises on the potential benefits/uses of automation to improve the efficiency of administrative support to program operations
Participates in evaluating new or proposed legislation or regulations to determine impact on program operations and management
Reviews audit reports to determine appropriate changes or corrective action required
Monitors compliance with all terms and conditions of reporting requirements for capital program delivery
Perform special Projects and other duties as assigned
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Professional, comprehensive knowledge of the concepts, principles, and practices of capital and operational programs, the operational effectiveness, efficiency, or productivity within City agencies, and internal compliance with policies, laws, and regulations governing those programs sufficient to do experienced level work such as
KNOWLEDGE OF:
Financial theory and principles of business management operations and practices
Concepts, principles, practices, and methods of budget formulation, enactment and execution, in the accounting and finance functional area(s)
Principles, practices and techniques of program development, implementation, and evaluation
Document control management
Obtaining, compiling, and summarizing narrative information and quantitative data for use by others
Data and/or statistical analysis
Business and management principles involved in strategic planning, resource allocation, human resources modeling
General procurement/contract management policies and practices
Personal computer capabilities and the application of computer systems to issues of format and content in City and departmental financial management
Enterprise resource planning systems management systems and software programs, including centralized management systems
SKILL TO:
Identifying, synthesizing, and evaluating budget related issues and assignments, consolidating information from a variety of sources, and selecting appropriate analytical approaches
Understanding of water and sewer capital improvement projects tasks and work scopes
Making decisions or recommendations significantly changing, interpreting, or developing important public policies or programs
Assessing customer requirements, analyzing multifaceted business processes and data, evaluating possible solutions, and presenting recommendations to stakeholders and higher-grade personnel
Identifying key performance indicators, (KPI) and reliable ways to collect data
Providing direction and guidance to project teams in a collaborative manner
Negotiating challenging situations with both internal and external stakeholders
Presenting complex and concise financial and operational information (orally, written, and/or using PowerPoint or Word) to a variety of audiences
Use of Microsoft Office (i.e. Word, Excel, Access, PowerPoint, and / or other office suite software packages)
Use of Excel (e.g. Pivot Tables, Vlookup, Hlookup, charts, tables, and / or other related software packages) functionality
Communicating in writing clearly and effectively, demonstrate this skill by rendering technical details and reports in a form readily understandable to management and the public
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
Talking to others to convey information effectively
Establishing an