RESPONSIBILITIES AND DUTIES:
- Recommends appropriate changes to the Finance Director in overall organizational financial policy administration.
- Develops and recommends accounting procedures within the scope of agency organizational financial policy and generally accepted accounting principles. Implements pre-approved modifications to accounting procedures, as necessary.
- Conducts financial operations, including transaction processing, maintenance of all journals, ledgers, appropriate subsidiary ledgers and documentation files.
- Monitors organizational and contractor expenditures in terms of plans and contract specifications.
- Implements financial cash management system to maintain adequate cash flow.
- Verifies invoiced expenditures and travel expense vouchers for required approvals, accuracy, allowability and support documentation. This includes the preparation of such disbursements to staff, vendors and contractors.
- Implements the agency's purchasing and procurement process.
- Prepare purchase orders and expense reports.
- Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
- Compiles data for audit work papers and assists in audit resolution activities.
- Maintains agency equipment inventory system and updates, as appropriate.
- Assists the Finance Director in the coordination of contract administration and processes the financial transactions and maintains support documentation as required by applicable law, guidelines, and agency plans and policies.
- Prepare bank deposits by compiling support documentation, verifying payment amounts, and deposit funds as directed by Finance Director.
- Reconciles bank statements monthly and follows up with payee regards checks outstanding 30 or more days to get them cashed or re-issued if necessary.
- Enters and retrieves financial data in computer system. Develops spread sheets for entering financial data.
- Implements agency salary and fringe benefit system including payroll tax returns.
- Interpret and explain human resources policies, procedures, laws, standards, or regulations.
- Process paperwork for new employees and enter employee information into the payroll system.
- Keep track of leave time, such as vacation, personal, and sick leave for employees.
- Provide information to employees and managers on payroll matters, tax issues, and benefit plans.
- Is responsible for human resource functions such as providing new hire information, orientations, and gathering required payroll documents.
- Assists with health insurance enrollment paperwork and coordination of benefits with the
agencies insurance administrator.
- Oversees bi-weekly payroll that is processed by an out-sourced company. This includes
preparation and submission of payments for various payroll deductions.
- Attends meetings, conferences, workshops and seminars, as assigned.
- Initiates and maintains positive public image of the agency at all times.
- Performs other duties as assigned by Supervisor. These duties will be incorporated in a specific way into the Position Description, should they involve a lengthy commitment or extensive time.
Interacts with all management and program operations staff in financial matters affecting operations.
Frequent interaction with the local financial community, vendors, state personnel and other contractors. Periodic interaction with auditors.
- Minimum: Bachelor's Degree in Accounting with Human Resource experience.
- Ability to work with minimal supervision, including prioritizing a work load in order to meet deadline dates.
- Ability to establish effective working relationships with staff, other agencies, and the business community.
- Knowledge of all accounting procedures and methods and ability to comprehend complex accounting concepts.
- Ability to follow oral and written instructions.
- Ability to express facts and ideas clearly and effectively, both orally and in writing.
- Ability to objectively identify and correct problems relating to the position's area of responsibility.
- Ability to plan and organize.
- Competency in automated data processing financial systems.
- Ability to perform tasks where attention to detail and accuracy are necessary.
- Must possess professional demeanor.
- Desirable: Bachelor's Degree in Accounting and Human Resource Administration
- Minimum: Two years of experience in the area of public/fund accounting and human resource administration.
- Desirable: More than two years of accounting work experience in publicly funded employment and training programs and human resource administration.
NOTE: Any equivalent combination of education, training or experience which provides the required knowledge, abilities and skills will be considered.
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this classification. They are not to be construed as an exhaustive list of duties and responsibilities of the position.