Posting Number
045858
Position Title
Gift and Pledge Services Coordinator
Number of Vacancies
1
School/College/Division/Institutes/Centers
86 - Development & Alumni Affairs
Primary Department
H8605-Development Office
Essential Functions (Job Duties)
JOB PURPOSE:
Responsible for coordinating and completing key duties related to Development & Alumni Affairs' gift and pledge processing services. Collaborate with General Accounting to accurately reconcile and clear reconciling entries on the university's gift bank. Coordinate third-party relationships to ensure timely and accurate tax receipting and 'in memory of' and 'in honor of' (IMO/IHO) notifications. Assist with the processing, recording, and reconciliation of complex gifts, including IRA Rollover gifts, wire transfers, and philanthropically-related sponsored program transactions. Participate in donor data entry, analysis, and audit projects, as needed. Assist with gift processing during high volume periods and for special gift campaigns (WSU Giving Day; Giving Tuesday; special Faculty/Staff giving campaigns). This position reports to the Director, Gift Processing.
ESSENTIAL FUNCTIONS:
Collaborate with General Accounting to accurately reconcile the university's gift bank to Banner Finance, ensuring appropriate recording in the Division's CRM. Generate, review and analyze reports related to the gift bank reconciliation. Draft and issue memos to General Accounting to clear reconciling entries related to non-gift revenue transactions. Monitor Division's CRM to ensure that such transactions are recorded and reconciled accurately. Reconcile university gift clearing accounts; research entries and process transactions to clear to appropriate school or college gift accounts.
Coordinate third-party relationships, and engage with division colleagues, to ensure timely and accurate tax receipting and 'in memory of' and 'in honor of' (IMO/IHO) notifications. Coordinate all special receipts required/requested by university donors. Draft updated receipt language as necessary to ensure compliance with university and division guidelines.
Assist with the processing, recording, and reconciliation of complex gifts, including IRA Rollover gifts, wire transfers, and philanthropically-related sponsored program transactions. Draft and mail letters and special communications related to IRA Rollover gifts. Record wire transfers sent to the university's gift bank. Communicate with departments across campus to identify donors and designations as necessary. Generate necessary reports and partner with Corporate & Foundation Relations to ensure sponsored program transactions are recorded accurately.
Void chargebacks and cancelled checks. Draft and send related notifications to donors. Serve as a point-of-contact for donors and campus partners. Provide answers to a wide array of general questions regarding gifts and pledges. Collaborate with other Development units, as well as other university units, to ensure operational efficiencies within Advancement Services.
Assist with gift processing during high volume periods, including calendar year-end, fiscal year-end and the university's annual Giving Day activities. Prepare, run, and format ad hoc gift reports (donor information related to specific campaigns; donor advised funds; matching gifts, etc.).
Support and participate in data services projects related to special or timely donor data maintenance. Periodically participate in large-scale data entry and donor/gift record maintenance projects. Perform other related duties as assigned.
Unique Duties
Qualifications
MINIMUM QUALIFICATIONS
Education
Bachelor's degree
Graduation from an accredited college or university with a degree in finance, business administration, accounting or related field.
Reasonable knowledge, understanding and experience with University policies and procedures.
Experience
Three to four years of experience in gift & pledge processing, finance, business operations, or data services in a non-profit, higher education, or equivalent environment.
Experience with Banner Finance, Ellucian Advance, Cognos preferred. Knowledge and practical use of donor database systems such as Advance, Raiser's Edge, Banner Advancement, etc.
General understanding of (and interest in) Development and Alumni Affairs' best practices and operations.
Preferred Qualifications
KNOWLEDGE, SKILLS, AND ABILITIES
COMMUNICATIONS SKILLS: Ability to communicate clearly, concisely and professionally both orally and in writing. Strong interpersonal skills are a must. Ability to work successfully with persons from diverse backgrounds.
PLANNING AND ORGANIZATION: Ability to manage several projects simultaneously, prioritize and plan work activities while meeting respective deadlines. Strong organizational and time-management skills required. Demonstrated ability to manage and execute multiple creative projects in various media, often at the same time. Maturity, sound judgment and ability to handle multiple tasks simultaneously in a deadline-oriented environment.
ANALYTICAL AND PRESENTATION SKILLS: Ability to evaluate, interpret, and present complex information effectively in professionally prepared documents or presentations. Must possess a demonstrated attention to detail in order to achieve a high degree of accuracy.
TECHNICAL SKILLS: Proficient in the use of complex administrative systems software, preferably in the higher education environment. Proficient with Microsoft Office suite, especially Word, Excel and Teams.
LEARNING AGILITY: Independent and innovative self-starter who displays an ability to learn quickly and easily adapts to changing situations. Experience researching topics to gain knowledge and understanding when information gaps exist.
TEAMWORK: Ability to collaborate effectively with colleagues within the division and other units to gain full understanding of the project and desired outcome; ability to produce high quality and consistent results with assistance of team members; provide support to teammates when tackling complex projects.
Testing Requirements
Not Applicable
Test Scheduling
Working Conditions
Positive and collaborative professional philosophy, recognizing that this position is integral to the achievement of the goals and objectives of Development and Alumni Affairs.
Adhere to confidentiality and data usage policy for the division.
Normal office environment.
Wayne State University requires all students, faculty and staff to be fully vaccinated against COVID-19 with limited exceptions. Learn more at:WSU Covid-19 Website (https://wayne.edu/coronavirus)
Job Type
Full-Time
Job Category
Professional/Administration & Supervisory/Management
Duration of Posting
Fiscal Year of Job Open Date
2021
Job Open Date
(When job is posted in the system)
09-26-2021
Job Close Date
(or until suitable candidate is found)
Until Suitable Candidate is Found
Is this position reposted?
No
Reposting Reason:
None (New Posting)
Application Information
Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.
Instructions for submitting your application:
Represented Position Message
Funding/Salary Information
Salary (Minimum)
(Non-Academic Only)
$45,000
Salary (Hire Max)
(Non-Academic Only)
Salary (Maximum)
(Non-Academic Only)
$50,000
Hourly Rate
(Non-Academic Only)
Salary Range
(Academic Only)
Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for Academic. Select N/A if Non-represented.)
**NOTE: If 'Yes' is selected, then this is a Bump Ineligible Position (BIP). The person who bids or hires into this 100% grant funded position has no bumping rights upon grant expiration or in a reduction of