Partners with the physician Program Director to manage the Graduate Medical Education (GME) Program according to standards of the applicable accreditation agency and Beaumont Health GME Leadership. The Manager's leadership role is critical to the success of the program. He/she manages the day-to-day operations of the program and the personnel needs of the trainees. He/she serves as liaison between Residents, Fellows, Faculty, other staff members, and the accrediting agency. He/she spearheads the annual process of recruitment, program orientation, organizing and maintaining academic files, scheduling rotations, sending and promoting timely evaluations, summarizing duty hour reports, scheduling didactic presentations, proctoring exams, arranging for exams, arranging graduation, preparing for annual accreditation reports and periodic site visits, and communicating with alumni.
Manages the day-to-day operations of the GME program:
- Partners with Program Director to obtain and maintain accreditation, including resolving any threats to accreditation that might arise.
- Demonstrates expert knowledge of all accreditation requirements of the Accreditation Council for Graduate Medical Education (ACGME), American Osteopathic Association (AOA) and/or Council on Podiatric Medical Education (CPME), as applicable; fosters awareness and compliance with accreditation requirements; maintains documentation of compliance with accreditation guidelines.
- Serves as an expert of all accreditation and related governmental requirements.Creates and maintains files, records, reports, and other documentation related to these requirements.
- Partners with the Program Director in the development of recruitment policies, strategies and materials.
- Maintains program recruiting websites, including FREIDA Online, the American Medical Association (AMA) Residency and Fellowship Database and .
- Supports recruitment fairs and career interest activities.
- Uses the AAMC's Electronic Residency Application Service (ERAS) software to manage applications and participate in screening of applications.
Plans and coordinates conferences, didactics, events, courses, seminars, and programs, including contacting and scheduling speakers, coordinating presentations, and preparing and distributing agendas and materials. Negotiates contracts with facilities and caterers. Prepares reports and maintains documentation for all educational requirements.
Supervises residents/fellows daily in non-clinical setting:
Participates in assessment of resident/fellow performance in professionalism.
Communicates deadlines and manages progress, delegates responsibilities, manages attendance records, provides high-level professional and personal support, recognizes professional and personal issues, and intervenes as necessary to ensure personal safety and professional effectiveness.
- Serves as liaison between the GME Office, department and hospital administrative offices, hospital and the program.
- Analyzes information and creates reports.
- Receives and screens visitors, telephone calls and e-mails; independently composes, prepares and distributes correspondence, agendas and reports; schedules meetings; responds to information requests.
- Establishes collaborative relationships with other programs and departments to further goals and promote continuous quality improvement.
- Participates in professional development to continuously improve knowledge and skills needed to meet the changing requirements of the position.
- Leads professional development to share knowledge and skills with Beaumont colleagues; may be encouraged to present at regional and national conferences.
- Seeks and is responsive to customer feedback. Promotes service excellence principles and leadership behaviors.
- Is an active and thoughtful participant in institutional initiatives, meetings, and committee work. Serves as an efficient and cost-effective steward of resources.
- Actively seeks ways to improve and promote quality within her/his area of influence.
- Performs other duties as assigned.
Bachelor's degree in healthcare, education, business or related field, or combination of education and significant medical education experience.
Three years' recent progressive responsibility in an educational, medical, office or service environment; graduate medical education experience highly preferred.
Current certification by the Training Administrators of Graduate Medical Education (TAGME) preferred.
- Strong organizational, problem-solving, and decision-making skills.
- Strong leadership and personnel management skills.
- Ability to prioritize work, work independently, and meet deadlines.
- Excellent written and verbal communication and interpersonal skills.
- Strong data collection and entry ability with attention to detail; requires high level of accuracy.
- Ability to maintain confidentiality and discretion.
- Demonstrates knowledge and skills in Microsoft Office applications (i.e., Access, Excel, PowerPoint and Word) and data management applications.
Beaumont Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with a disability.