Who We Are:
APEX Controls is a technology and innovation leader specializing in machine and process control system integration. What sets us apart is our ability to offer complete turnkey installations and coordinate complex data system infrastructure with electrical design. By partnering with leading manufacturers, APEX Controls offers industry expertise and extensive knowledge of automated machines and processes. Since 1991 APEX Controls engineers and electrical have built a reputation of excellence by applying the latest products and technologies to electrical control system integration to solve automation challenges for customers. Our 27+ degreed engineers and 27+ electricians/technicians are knowledgeable, experienced, and conscientious workers bringing excellent value to our customers in Michigan and following projects across the country and the world.
ADMINISTRATIVE ASSISTANT
Job Overview:
APEX Controls is seeking a full-time Administrative Assistant to provide multiple support functions, data entry, and accounting system support as well as assist in planning special events and general office support for our growing team. We are looking for a detail-oriented professional who excels at multitasking. This position will be responsible for supporting office inventory control, invoicing, billing, administrative tasks, and assisting with special events.
Roles and Responsibilities:
- Coordinate with facility management and office equipment vendors, including cleaning, catering, trash removal, copy, and security services.
- Maintain office supplies inventory levels.
- Greet and sign-in visitors, guide them to the appropriate location, and make them feel at home.
- Answer and direct phone calls.
- Handle mail and incoming/outgoing shipping and receiving activities for admin staff, including FedEx and UPS shipments.
- Perform basic bookkeeping tasks.
- Oversee company apparel program.
- Coordinate with HR and management staff to plan corporate events, ranging from weekly in-house staff lunches to quarterly, company-wide meetings.
- Coordinate customer sales meetings/events.
- Organize and maintain office operations and procedures.
- Coordinate with IT for all office equipment.
- Assist in the coordination, direction, and fulfillment of special projects.
Your Qualifications:
- Detail-orientated and proficient in processing routine transactions.
- Possess effective verbal and written communication skills with customer service orientation.
- Must be able to prioritize in a fast-paced, multi-task environment.
- Ability to work independently with minimal supervision and demonstrate a high level of self-initiation and direction.
- Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of customers, employees, vendors, and suppliers.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite.
- Experience with data entry into basic accounting software. Sage Accounting-specific experience is a plus.
- Ability and passion to add fun and improve company culture.
Education and Experience:
- At least one year of bookkeeping experience is preferred.
- At least three years of office administration experience is required.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Valid driver’s license with the ability for occasional local travel.
Supervisory Responsibilities:
?What We're Offering:
- A place where you can be challenged yet be supported and valued.
- A growing company in a growing industry.
- A company that shows appreciation for team members with competitive salaries, profit sharing, and discretionary cash bonuses; paid holidays and generous PTO; retirement benefits; HSA contributions; health, vision, dental, EAP, Life, and disability insurance.
- A leader who will invest in your growth and education. We offer reimbursement of up to 50% of tuition for 2 classes per semester as well as cover your membership dues for requisite associations.
- A leader who will invest in your growth and education. We offer reimbursement of up to 50% of tuition for 2 classes per semester as well as cover your membership dues for requisite associations.
- An opportunity to put your stamp on things. If sharing your ideas for improvement is your thing, we want to hear from you.
- Variety, excitement, exposure, and collaboration with great people who are just simply great to work with.
If this sounds like you and you're ready to make a difference in the lives of others, we invite you to formally apply for consideration. We're proud to be an equal-opportunity employer.
