Join a team that improves patient outcomes, through innovative and flexible solutions to the acute care market! When you work for Skytron, you get so much more than a job, including:
- Hybrid work arrangement
- Annual pool bonus
- Paid holidays
- 401(k) and Profit sharing
- Tuition reimbursement program
- Onsite gym
- Family-owned and operated business
This is a part-time position, working up to 32 hours per week
As the Payroll & Benefits Administrator, you will:
- Be responsible for employee payroll processing, review, and recordkeeping, in adherence with best practices and state and federal laws
- Address and respond to employee and manager questions related to payroll administration and timekeeping; providing requested forms and reviewing returned documentation for accuracy
- Update employee records within the HRIS, ensuring accurate entry of data and appropriate backup documentation for all changes
- Import timecard records to the payroll system, reviewing for completeness and accuracy; being sure to follow up with supervisors regarding potential discrepancies (missing punches, missing PTO, etc.)
- Respond to National Medical Support Notices, Incoming Withholding Orders, and verifications of employment (VOE)
- Handle administrative functions of payroll-related taxes and unemployment rate updates, working with UIA and our payroll provider to remedy any issues
- Build and run internal reports from the payroll system, as requested by Human Resources
- Assist with new hire onboarding into HRIS and time clock, verifying the accuracy of the information, including pay rate, manager assignments, employee deductions, vacation accruals, tax information, and direct deposit
- Compile and review data for annual reporting and audit requirements, including 401k annual compliance testing, 401(k) audit, annual business audit, Workers Compensation audit, ACA reporting, EEO, and Vets 4212
- Balance payroll accounts by resolving payroll discrepancies
- Conduct monthly benefit invoice reconciliation, addressing any discrepancies that may arise
- Monitor and periodically audit employee vacation accrual balances and 401k contribution rates
- Compile and upload employee contribution reports to designated vendors for Health Savings Accounts and 401k, ensuring the accuracy of data before submission
- Ensure payroll and benefit work instructions are maintained and updated, as needed
- Keep apprised of federal and state compliance related to payroll records, wage and hour, deductions, ACA, etc.
- Assist in COBRA administration, monitoring reports to ensure required notices are generated and sent in compliance with COBRA requirements
- Assist in the execution of annual benefit open enrollment, including the build-out of the Open Enrollment Wizard within the HRIS. Audit open enrollment data before submission to carriers
- Ensure employee documentation and forms are accurately and timely placed in appropriate personnel records
- Reconcile and distribute employee W-2s and other required, payroll-related notices
- Keep apprised of HRIS system updates and product offerings, alerting the HR team of important system updates, alerts, and useful tools
- Recommend and implement payroll and benefits administration best practices, looking for ways to streamline processes and maintain compliance with applicable laws and regulations
- Assist in other HR-related tasks, as requested by the Director of Human Resources
For success in this role, you will:
- Maintain strict confidentiality regarding employee data, possessing a high level of integrity and discretion
- Capably handle required administrative, recordkeeping, and reporting functions, adhering to best practices and state and federal law
- Verify work to ensure accurate results, requiring minimal rework
- Be internally motivated and work well with minimal supervision
- Listen to others, expressing ideas, both orally and in writing
- Give customer needs priority, responding quickly to concerns and demonstrating a desire to assist others
- Possess a Bachelor’s degree in Human Resource Management or Finance or an equivalent combination of education and experience
- Have 2 or more years of experience in payroll, benefits, and systems administration
- Be knowledgeable of current laws and regulations related to payroll and benefits administration
- Be proficient in Microsoft Office programs, including Word, Outlook, PowerPoint, and Excel.