ADMINISTRATIVE ASSISTANT, TALENT EXPERIENCE(FULL-TIME |GRAND RAPIDS, MI)
OST is seeking a professional, driven, high-energy, and upbeat person to support our employees. In this role, you will work very closely with the Talent Experience and handle a wide range of administrative and support-related tasks. You will need to be a problem solver, have extraordinary interpersonal skills, be extremely organized, and approach every interaction with how can I help*.
ESSENTIAL RESPONSIBILITIES
* Provide administrative support to the Talent Experience Team to support day-to-day operations and key initiatives.
* Comprehensive calendar management for the VP and Director of Talent Experience: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules.
* Coordinate the many different ways we recognize our employees including ordering, tracking, maintaining the budget, creative research, etc.
* Support the onboarding of new employees and contractors through scheduling, mailing of information, and helping ensure their start at OST is a memorable and successful experience.
* Coordinate the completion of contractor paperwork and agreements.
* Support the administration of our Learning Management System, HRIS, and certification tracking.
* Coordinate and support training such as schedules, pre-work distribution, and follow-up.
* Partner with team to build efficiencies within the team and improve alignment and communication.
* Support employee events
* Serve as the primary backup for front desk coverage.
* Handle and maintain confidential and sensitive information.
* Be an engaged member of the Administrative Support Team helping build the support function at OST.
REQUIRED SKILLS AND EXPERIENCE
* Proven experience as an Administrative Assistant (or similar role), experience supporting a HR or Recruitment team a plus.
* Exceptional communication and organizational skills, attention to detail and follow-through
* Ability to handle sensitive information with tact and integrity must consistently use good judgement and discretion.
* Positive attitude, engaged teammate, highly motivated with a can-do approach.
* Experienced in calendar management, scheduling, travel, coordination, etc.
* High-energy people person who is driven and articulate
* Ability to work independently in a dynamic environment of change, challenge, and multiple deadlines and priorities.
ABOUT OST
OST is an integrated, cross-functional business technology firm bringing together strategy & insights, digital experiences, connected solutions, hybrid IT, and enterprise-managed services as we work alongside clients to optimize and grow their businesses. With offices located in Grand Rapids, Detroit, Minneapolis, and London, the digital consultancy at OST, engage in wasy that make the most sense and yield the best results. Our customers include global Fortune 2000 companies to funded startups. This is all wrapped in a friendly, flexible, people-centered culture. OST has been recognized in Inc. Magazines 5,000s Fastest-Growing Private Companies, CRNs Tech Elite 250, and as a National Best & Brightest Company to Work For.
OST is an equal opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veterans status, or any other characteristic protected by federal, state, or local laws, and will not be discriminated against on the basis of disability.
Please visit our website atwww.ostusa.comfor more information on our company and other opportunities.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.
