OST is seeking a professional, driven, high-energy, and upbeat person to support our employees. In this role, you will work very closely with the Talent Experience and handle a wide range of administrative and support-related tasks. You will need to be a problem solver, have extraordinary interpersonal skills, be extremely organized, and approach every interaction with “how can I help?”.
Essential Responsibilities
- Provide administrative support to the Talent Experience Team to support day-to-day operations and key initiatives.
- Comprehensive calendar management for the VP and Director of Talent Experience: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules.
- Coordinate the many different ways we recognize our employees including ordering, tracking, maintaining the budget, creative research, etc.
- Support the onboarding of new employees and contractors through scheduling, mailing of information, and helping ensure their start at OST is a memorable and successful experience.
- Coordinate the completion of contractor paperwork and agreements.
- Support the administration of our Learning Management System, HRIS, and certification tracking.
- Coordinate and support training such as schedules, pre-work distribution, and follow-up.
- Partner with team to build efficiencies within the team and improve alignment and communication.
- Support employee events
- Serve as the primary backup for front desk coverage.
- Handle and maintain confidential and sensitive information.
- Be an engaged member of the Administrative Support Team helping build the support function at OST.
Required Skills and Experience
- Proven experience as an Administrative Assistant (or similar role), experience supporting a HR or Recruitment team a plus.
- Exceptional communication and organizational skills, attention to detail and follow-through
- Ability to handle sensitive information with tact and integrity – must consistently use good judgement and discretion.
- Positive attitude, engaged teammate, highly motivated with a can-do approach.
- Experienced in calendar management, scheduling, travel, coordination, etc.
- High-energy people person who is driven and articulate
- Ability to work independently in a dynamic environment of change, challenge, and multiple deadlines and priorities.