Position: Data Management Specialist (Union) Full Time
Position code: #21-04
Position Location: Administrative Building
Position Characteristics: Refer to Attached Job Description
Minimum Qualifications: Refer to Attached Job Description
Current Work hours: 37.5 hours week
Compensation Range: $15.22 - $20.05
$ 29,675.88 - $39,103.74 if annualized
Position Dates: ASAP
Immediate Supervisor: Beth Westover, Chief Information Officer
Date Position Posted: November 16, 2020
Union Deadline: November 20, 2020
External Deadline: November 20, 2020
**Requirements: Must pass Word, Excel, Pivot Tables and typing test (at least 55 WPM).
All internal and external job applicants are required to use UltiPro to apply for this position. Please see the Sanilac County CMH website at www.sanilaccmh.org and click on “Employment”.
JOB DESCRIPTION
Job Title: Data Management Specialist
Department: Data Management
Location: CMH Administration Building
Supervisor: CIO
Shift: 8:00am-5:00pm Monday - Friday
Classification: 6 (Six)
Prepared Date: 12/20/2017
HR Review: 12/01/2018, 12/2/2019, 11/16/2020
Revised By: CIO
Supervisor Review: 3/17/2020, 11/16/2020
Revised Date: 04/15/2020, 10/06/2020
SUMMARY
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Monitors IPOS acknowledgement sheets to ensure all program direct care service providers, including subs and temporary staff, are trained and sign the appropriate documentation in a timely manner.
Provides training and assistance to staff for OASIS
Responsible for the provider network monitoring process. Coordinating the completion of the review for each provider and monitoring corrective action plans.
Assists CIO with external audits and reviews. Collecting appropriate evidence and coordinating completion of responses.
Responsible for Plan of Correction (POC) follow up. Compiling all POC responses and working with the appropriate administrator to finalize. Monitoring status reports. Collecting evidence of compliance with POC. Entering all appropriate documentation and information into the audit tracking database.
Responsible for completing and sending reports on a predetermined schedule to the billing department, Supervisors/Chiefs, the Region, the CIO, etc.
Assists with Quality Improvement projects and reports both for the Region and internally.
Coordinates and assists with integrated care calls with PIHP and Health Plans.
Coordinates and completes projects assigned.
Generate and update monthly reports for CIO on projects, audits/reviews, and POCs.
Attends and participates in committees as assigned.
Perform other duties as assigned
SPECIAL KNOWLEDGE AND SKILLS:
Has the ability to coordinate a myriad of CSM schedules, staff meetings, and training material for efficient, effective face-to-face trainings.
Relates effectively with supervisors, professional staff, and peers as well as other organizations
Has working knowledge of computer software such as Excel, pivot tables, Word and EMRs.
Has demonstrated experience and competency in maintaining and organizing large amounts of data and evidence
Has demonstrated experience and competency in organizing, monitoring, and completing multiple projects with multiple due dates and meeting each deadline.
Has the ability to accurately and efficiently enter data into appropriate computer systems from forms, minutes or other written material.
COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies:
RESPECT FOR INDIVIDUALS; consistently treats all people with dignity and respect.
JOB PERFORMANCE ACCURACY/EFFICIENCY; ability to properly organize and carry out job duties completing a normal amount of work in a timely manner
JOB KNOWLEDGE/SKILL; extent of job information and understanding possessed by employee.
JOB ATTITUDE; amount of interest, enthusiasm, and positive intent shown on the job.
FOLLOWS POLICIIES; demonstrates understanding of an adherence to policies.
ADAPTABILITY; extent to which employee adapts to changes in work situation.
COMMUNICATION; verbal and written communication are constructive, effective, respectful and clear.
COOPERATION; establishes and maintains effective relationships.
INITIATIVE; extent to which employee is a self-starter in attaining job objectives.
JUDGEMENT/DISCRETION; extent to which decision and actions are based on sound reasoning and weighing of possible outcomes.
PLANNING AND ORGANIZATION; Plans and organizes work activities/uses time efficiently.
PROFESSIONALISM; Accepts responsibility for actions and follows through on commitments.
TEAMWORK; demonstrates ability and willingness to cooperatively and effectively as part of a team.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and have the specific special knowledge and skills required. The requirements listed below are representative of additional knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree in a related field from four-year College or University preferred. Two or more years of verifiable experience in a combination of Quality, Data Management, and Audits and Plans of Corrections required. Two or more years working in an EMR system.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions one on one, from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS
Intermediate Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Has the ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Intermediate Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Michigan Driver’s License.
COMPUTER SKILLS
To perform this job successfully, an individual should have a working knowledge of Excel, pivot tables, Word and EMRs. Typing speed of 55 wpm is required.
OTHER SKILLS AND ABILITIES
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.