Position Title:Â Â Â Â Â Â Â Â Â Â OA Manager
FLSA:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Exempt
Location:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Detroit Job Corps Center
Reports To:Â Â Â Â Â Â Â Â Â Â Â Â Center Director
Â
Job Corps Mission
To assist students and staff in their highest level of potential through quality services with an emphasis on competencies and results.
Â
Summary of Duties:Oversees the OA contract to ensure compliance with DOL, Corporate, and Center requirements and ensures that each exceed established goals.
Â
Description of Duties:Key Areas of Responsibilities:
- Responsible for the management of the department: Oversees staff members assigned to this Ensures staff members have adequate training to complete key areas of responsibilities. Provides documented training to staff. Cross-trains department employees. Coordinates staff meetings. Develops and implements Standard Operating Procedures (SOPs). Ensures department is compliant with all safety standards and expectations to include proper workmen’s compensation reporting. Ensures department is in compliance with all DOL, Corporate and Center requirements.
- Oversees the OA and CTS contract: Ensures that the OA contracts are administered within the DOL, and Corporate Ensures that the OA and CTS contracts exceed goals. Ensures the Centers operates at 103% of contracted on-board strength. Ensure that OAOMS reflect that Centers are operating in top 15% in the country.
- Performs data entry, data verification and reconciliation in all areas of student accountability, and OASIS: Performs related data entry and data verification essential and consistent with records, accountability and data integrity Has a working knowledge of data transfer from one document to another with an emphasis on detail and error recognition. Ensures reconciliation of CDSS suite regularly to ensure accuracy of data.
- Audits systems and maintains CDSS suite database: Maintains OASIS database with current and correct information indicating student Audits JCRL reports for accuracy. Ensures payroll is administered per the guidelines established by the DOL and Corporate Office. Maintains accurate CDSS Suite database. Audits 20% active files each month. Trouble-shoots problems and resolves issues quickly and efficiently.
- Maintains department files, records, logs, and integrity of systems: Ensures files, records and logs are maintained in sequential or other prescribed All documents reflect quality by maintaining all information in a systematic format for easy review and audit. Interfaces with on-Center as well as OA staff for exchange of required information. Prepares and provides accurate student accountability reports as necessary. Has a working knowledge of all PRH, PAG and Corporate requirements. Maintains open communication. Accepts directions and suggestions. Accomplishes tasks and assignments in a professional manner as identified by the Center Director.
- Monitors budget and related areas for assigned department and maintains spending limits as applicable: Ensures equipment assigned to the department is properly accounted for and maintained in good Tracks spending of staff each month. Provides feedback for over/under spending. Notifies the Center Director of repairs/costs above routine expenditures.
- Develops Others: Establishes high level of mutual trust and support with Expresses positive expectations of others, even in difficult situations. Creates a learning atmosphere. Reassures and encourages performance improvement. Provides timely coaching. Identifies successes and areas of improvement. Delegates tasks or responsibilities for the purpose of developing others’ abilities. Rewards good performance and promotes employee recognition. Ensures that departmental staff completes all DOL, Corporate and Center training as required and demonstrates competencies accordingly.
- Displays management effectiveness: Builds pride and commitment though effective teamwork and Adheres to established company policies and procedures, and supports all programs. Delivers timely coaching and conducts employee evaluations when
