Hours: Monday thru Friday 8:00 am to 5:00 pm
Responsible for establishing, maintaining, storing, and retrieving company documents and assisting the Credit Manager and Credit Specialist by performing the following duties:
- Receives all incoming accounts receivable documentation for ZFS and NCP and the Anew Travel Center, and prepares that documentation for application to the proper customer file.
- Responsible for the application of all customer payments (cash, checks, wires, ACH’s, and credit memos) to the correct customer account and designated invoices.
- Verifies the daily cash receipts, and incoming Bank transactions to the daily deposit.
- Communicates with the merchandisers first regarding any payment application question and then may be directed to contact the customer when a payment application questions arise. (Over/Short pays, Invoices skipped)
- Monitors all companies ACH draws. Completes ACH Debit Advise forms and either by email or fax at Customers preference verifies debit draw with the agreed upon customers approval schedule.
- Matches all customer payment remittances to the correct invoice, and scans the remittance in the specific customer's paid AR Check
- Stores material in paper form, or enters information into computerized storage
- Searches for and investigates information contained in files, inserts additional data on file records, completes reports.
- Assists the Credit Specialist in the processing of new customer credit applications and the verification of the applicants credit
- Assists in the month end procedures. Responsible for all end of month Statements to be forwarded to our Customers. This will be accomplished by first class mail, or per Customer request by fax or email.
- Completes in a timely manner all Credit Reference request from outside
entities and vendors providing Customer approvals.
- Back up for the Credit Manager and Credit Specialist in their absence.
- Disposes of obsolete files in accordance with established company schedule or requirements.
- Will be required to perform other duties and special projects as requested, directed, or
Qualifications
- High school diploma or general education degree (GED); or six months to one years related experience and/or training; or equivalent combination of education and experience.
- Minimum of one year or accounting/invoicing experience.
- Advance knowledge of ACH and banking transactions
- Good working knowledge of McLeod software, Internet Explorer, Outlook; Excel, and Word.
- Advance level of data entry skills
- Prior experience with processing credit application, monitoring accounts receivable aging, applying customer payments, etc.
- Prior experience with billing and collection procedures
- Ability to accurately and efficiently enter data, copy credit/accounting documents, reconcile invoices, and work with detailed transactional information.
- Outstanding communication skills and professionalism with customer.
EOE/M/F/Disability/Veteran
Supporting a drug free workplace.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.”