Job Details

The administrative assistants are the liaisons between the General Manager, Sales Manager, Warehouse Manager, sales network and the clients. They have to coordinate the demands, requests, issues and to transmit the information to the specified source.

Tasks:

1. Handle administrative work such as answering telephones, transferring and taking messages
2. Manage faxing, emails and letters, maintain and file office records. Sort and distribute incoming correspondecnce, including faxes and emails within team
3. Assist the General Manager in maintaining liaisons with project partners, consultant's network, sales and warehouse managers
4. Arrange meetings and take, type and distribute minutes if necessary
5. Provide logistical support for project events or General Manager's trips
6. Manage and maintain General Manager's agenda and schedule
7. Arrange and confirm appointments and meetings
8. Prepare, compose, update, monitor and edit a variety of incoming and outgoing correspondence such as invoices, reports, memos, letters, financial statements and other documents using word processing spreadsheet and database software
9. Establish, update and maintain manual and automated filing systems to store and track records/data and other information
10. Prepare graphic presentations to improve information sharing and comprehension
11. Read and analyze incoming memos, submissions and reports in order to determine their significance and distribute accordingly
12. Create, maintain, update and track confidential files/information ensuring accuracy and completeness
13. Research, compile, analyze and summarize data to provide accurate information for audits, briefs, reports, contracts, correspondence, presentations and meetings
14. Maintain program goals and/or strategic plans
15. Organize, prioritize and perform multiple tasks concurrently
16. Other assigned tasks