EXELA TECHNOLOGIES IS SEEKING A COPY AND PRINT SPECIALIST IN NATIONAL ACCOUNT LAW FIRM IN GRAND RAPIDS, MI
Schedule Monday - Friday 8:30 AM - 5:30 PM with OT
Looking for a self-motivated person to be responsible for performing office service functions for this 1 Person Site.
The duties for this position include but are not limited to:
· Litigation copying of legal documents
· Scanning physical documents into digital copies of documents
· Printing out digital documents from their native format to paper as requested.
· Create data CD/DVDs from various media sources in multiple formats
· Receiving, sorting and delivering US mail, accountable mail, i.e., Fed Ex, UPS, Certified mail, Priority mail and other accountable mail vendors.
· Filing legal documents in all local courts within walking distance of office.
· Delivery and pick up of documents/boxes/certified mail to local area businesses within walking distance of office.
· Assist with packaging and shipping of outgoing Fed-Ex and UPS
· Order and maintain appropriate levels of office and kitchen supplies for the office.
· Provide relief and breaks for receptionist.
· Use customer provided web-based software to maintain, schedule and coordinate conference room requests
· Clear paper jams, replenish paper, change toner cartridges and call service for convenience printers and copiers.
· Setting up conference room media equipment, i.e., video conference unit, laptops, projectors, flip charts, easels, dry erase boards or other conference room equipment.
· Setting up conference rooms with complimentary beverages, restocking utensils, mugs, gasses, and condiments
· Coordinating the delivery and set up of catered food services for conference rooms and special events.
· Discard/put away excess catered food as appropriate
· Wipe down tables, chairs, and restoring conference rooms to the ready state.
· Set up tables and chairs for special events
· Loading, running and unloading of glasses, plates, silverware, bowls, and serving utensils.
· Load and unload dishwasher as needed
· Rotate and maintain perishable supplies.
· Take direction from receptionist, office administrator and off-site manager to maintain service level agreements.
· Maintain all logs and reporting documentation
· Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude
· Consistently adhere to business procedure guidelines
· Adhere to all safety procedures and company policies.
· Ensure we are consistently providing a high level of service with attention to detail
· Perform other tasks as necessary / assigned.
Minimum of 2 years experience in an office environment
Competent in the use of Microsoft Office Suite 2010 or higher
Be able to navigate through storage drive file systems
Some postage knowledge preferred.
We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, gender/, marital status, orientation, gender identity, gender expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
