Allegan General Hospital seeks a part time Medical Records (H.I.M.) Tech to work in our Medical Records department.
JOB DUTIES INCLUDE, but may not be limited to:
-Handles patient requests for PHI following HIPAA/HITECH rules; coordinates patient access to PHI; enters patient care areas to respond to patient requests for PHI. Ensures releases are HIPAA compliant prior to processing
-Keeps abreast of HIPAA/HITECH regulations; participates in educating HIM and other departments' staff informally and with formal sessions every three months or as changes occur; assists with developing department guidelines for HIPAA releases. Attends HIPAA training seminars/webinars
-Prepares invoices for record copies, enters payments, justifies balances due
-Collects, maintains and makes available to authorized users timely, accurate and complete patient health information (PHI)
-Responds to customers entering office in a timely manner; answers telephone calls in a prompt and courteous manner
-Prepares PHI for scanning following scanning procedure; transfers PHI from paper to electronic format by scanning records and indexing into EHR
-Assigns deficiencies to physicians; generates physician notification letters; assists physicians with record completion; follows up on deficient and/or delinquent PHI to assure compliance with hospital policy and regulatory agencies
-Reviews paper/hybrid/electronic PHI for completeness and files in designated areas according to applicable numeric and date filing system
-Assembles, locates, pulls, electronically tracks and sees to the appropriate transport of PHI as requested by other departments
-Operates computer to enter and retrieve data, type correspondence and reports
-Retrieves all records of discharged patients from all units on a daily basis; checks against daily log to ensure receipt of all records; follow up on missing records
-Generates physician notification letters; assists physicians with record completion
Periodically audits electronic PHI
QUALIFICATIONS INCLUDE, but may not be limited to:
-High school diploma or GED
-Previous experience in large physician clinic practice setting required, in particular, experience with APHS clinic practices and procedures
-Knowledge of HIPAA/HITECH regulations required
-Knowledge and proficiency in computer use, in particular NextGen software program
-Knowledge of Medical Terminology required
-Excellent alphabetical and numerical skills
-Excellent oral and written communication skills
-Ability to work with great attention to detail and accuracy as well as the ability to make frequent independent decisions
-Organizational skills and the ability to prioritize work flow
-Knowledge of current HIPAA/HITECH guidelines
-Knowledge of clinical procedures and results
-Knowledge of all hospital form types
-Ability to work independently without supervision, and as a team player
Allegan General Hospital is an Equal Opportunity Employer.
