ADMINISTRATIVE ASSISTANT, PROFESSIONAL SERVICES(Contract |Grand Rapids, MI)
OST is seeking a professional, driven, high-energy, and upbeat person to support our Professional Services Organization. In this role, you will work independently and handle a wide range of administrative and support-related tasks. You will need to be a problem solver, have extraordinary interpersonal skills, be extremely organized, and approach every interaction with how can I help*.
Initially, this will be a 6-month contract opportunity.
ESSENTIAL RESPONSIBILITIES
* Provide administrative support to the leaders of the Professional Services Organization including travel, communications, space management, purchasing, and other tasks to support day-to-day operations for their teams and initiatives.
* Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules.
* Organize meetings, take notes during meetings, produce meaningful notes/reports from those meetings and provide follow up on deliverables /outcomes.
* Handle and maintain confidential and sensitive information.
* Partner with team to build efficiencies within the team and improve alignment and communication.
* Provide reporting and forecasting to measure how we are performing.
* Assist with project coordination within the team.
* Additional responsibility for coordinating a broad spectrum of support including answering calls, ordering office supplies and equipment, managing mail and deliveries, etc.
REQUIRED SKILLS AND EXPERIENCE
* Proven experience as an Administrative Assistant (or similar role).
* Strong written and verbal communication skills with high attention to detail.
* Excellent organizational skills with the ability to handle multiple tasks and workload.
* Ability to handle sensitive information with tact and integrity must consistently use good judgement and discretion.
* Positive attitude, engaged teammate, highly motivated with a can-do approach.
* Experienced in calendar management, scheduling, travel, coordination, etc.
* Consulting and/or service skills, including comfort in client-facing situations.
* Strong computer skills, including Microsoft Outlook, Word, Excel and PowerPoint required; Experience with ChangePoint a plus.
* Comfortable in an environment where there is occasionally ambiguity.
ABOUT OST
www.ostusa.com
OST is an integrated, cross-functional business technology firm bringing together strategy & insights, digital experiences, connected solutions, hybrid IT, and enterprise managed services as we work alongside clients to optimize and grow their businesses. With offices located in Grand Rapids, Detroit, Minneapolis, London, Hong Kong and Singapore, OST and OpenDigital, the digital consultancy at OST, engage in ways that make the most sense and yield the best results. Our customers include global Fortune 2000 companies to funded startups. This is all wrapped in a friendly, flexible, people-centered culture. OST has been recognized in Inc. Magazines 5,000s Fastest Growing Private Companies, CRNs Tech Elite 250, and as a National Best & Brightest Company to Work For.
Please visit our website atwww.ostusa.com for more information on our company and other opportunities.
OST is an Equal Opportunity, Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, , or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.
