Job Details

Working under general supervision, the Accounts Payable Coordinator works under the Assistant Controller. The Accounts Payable Coordinator is responsible for providing accounting support to major financial accounting areas, including a focus on the accounts payable area, general ledger accounting, and account reconciliation. This position requires an understanding of government regulations as well as company policies and procedures to ensure that expenses and cash flow are managed effectively. This could include:

• Matches invoices to packing slips and checks for appropriate approvals on computer system, prints purchase invoices, then prepares them for payment.
• Reviews invoices for correctness for products received. Sends invoices with discrepancies to Purchasing Originator for resolution.
• Evaluates invoice discount terms and acts accordingly.
• Research vendor calls regarding payment discrepancies and other issues.
• Processes weekly payments by inputting weekly payroll items, running weekly payment advice for review by supervisor and maintaining check control spreadsheets.
• Match checks w/invoice and sends to vendors.
• Maintains daily contact with personnel in the Purchasing Department & other P.O. originators throughout the organization, including the Purchasing Director.
• Processes and updates 1099 filing data according to government regulations.
• Reconciles vendor statements to accounts payable balances.
• Processes reports and balances accounts payable each period.
• Processes freight bills for payment.
• Prepare year-end audit work papers as required.
• Perform other accounting duties and projects as assigned, working collaboratively.