Position Summary:
Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. Must work well with Plant Managers Administrative Assistant.
Position Responsibilities:
-Makes travel arrangements (international and domestic), processes expense reports, sets meetings and appointments, and maintains variety of schedule planners.
-organize and support events, training, or workshops.
-Organizes and maintains central filing system for manufacturing.
-Manage office supplies including P-Card ordering for manufacturing.
-Distribute in manufacturing office area Federal Express, Airborne, UPS, and other carriers, as well as incoming mail and faxes.
-Greet visitors, have them log in, and issue them a VISITORS pass.
-Package outgoing mail to ZF plants, vendors, customers and others.
-Maybe called upon for special projects on or off site.
-Maintain and support Quality and Management Systems.
-Maintains, posts, and develops key performance reports.
-Work on special projects as assigned.
- Performs related tasks as needed.
-Incumbent is responsible for daily office administration duties related to supporting Manufacturing Managers. Maintaining quality and safety within the manufacturing office space, offer support to the manufacturing supporting Managers and contribute to continuous improvement process.
Essential Skills and Experience:
-Strong computer skills, good communication skills, familiar with the concepts of the professionalism, rely on judgment, excellent interpersonal skills as well as proper phone etiquette for internal and external customers.
-One year of office experience, preferably working in a manufacturing environment. Knowledge of Word, PowerPoint, Excel.
-Experience Requirements: 2+ years of experience, Associate’s Degree preferred.
Physical demands and work environment:
-This position is required to do extensive walking through a factory environment and production areas.
-Required to occasionally lift and/or carry up to 20 pounds.
-Must be able to climb, kneel, pull, push, carry, twist, bend, forward reach and reach above shoulder level on an occasion.
-Required to frequently sit, stoop and stand continuously.
-Required to use fine and gross motor skills, firm hand gripping and repetition to handle physical parts.
-Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to focus.
-Must be able to perceive the nature of sounds at normal range; includes the ability to receive detailed information through oral communication, and to make fine discriminations in sound.
-Environmental exposures may include dust, fumes, odors, loud noises and chemicals.