Position: Pupil Enrollment Secretary (0.5 FTE)
(12 month Group II)
Reports to: Director of TCEC
Salary: Pursuant to FAES Collective Bargaining Agreement
Location: Tri-County Educational Center
Schedule: To be determined
Start Date: ASAP
Group: FAES
Qualifications:
- Associates degree preferred, High School Diploma required, plus any combination of training, experience, and/or education related to record keeping, pupil accounting, or related highly technical clerical and presentation experience
- Able to provide effective customer service and a friendly, welcoming environment for parents enrolling in the district
- Working knowledge of Microsoft Word, Excel, and ability to learn district and state pupil accounting software. Computer proficiency includes flexibility to learn new software
- Understand and apply technical aspects of pupil accounting principles and procedures, organize statistical data
- Interpret state and federal regulations and district procedures as they relate to enrollment
- Ability to work well with the public in a professional, respectful manner at all times. Establish and maintain effective working relationships with others. Ability to train and lead the work of others.
- Operate standard office equipment and related software applications, perform record keeping tasks with accuracy and speed, input accurate data.
- Prepare complex spreadsheets in Excel.
- Plan and organize work independently, meet schedules and time lines, maintain records and prepare reports
Responsibilities:
- Submission to Oakland Schools for Fall and February count
- Attend Fall and February Pupil Accounting count meetings
- Review and coordinate audit materials before an audit
- Enroll returning and new TCEC students
- Responsible for inputting and updating MISTAR for new enrolled students
- Assist with pupil and adult testing during registration
- Coordinate homeless applications with school and district liaison to help families register, coordinate transportation, back pack deliveries and other items as needed
- Answer and return phone calls
- Additional hours available during peak times
- Other duties related to enrollment and pupil accounting, as assigned