Job Title: Senior Administrative Specialist II
Location: West Branch
Functional Area: Administrative / Clerical
Requisition #: 50967777
Employment Level: Entry Level
Apply By: 05/19/2016
Job Description/Responsibilities
The Fleet Scheduler completes work responsibilities within standard practices, procedures and programs.
Works under general supervision.
Uses independent judgment to quantify, plan, schedule, and prioritize workload.
The Fleet Scheduler will be responsible for all activities that are involved in the daily operation of our maintenance
garages.
The position will be responsible for the managing of the daily mechanic schedules, making decisions on specific repairs,
managing vendors and invoicing, client interaction, various administrative tasks, ensuring that processes and procedures
are followed (OSHA and DOT) and promoting a safe work environment.
Requirements/Qualifications
High School Diploma/GED is required.
Degree in Automotive related field preferred or experience of three or more years in Fleet related experience considered.
This job will be will be filled commensurate with the candidates successful education and experience.
Overview
The Administrative Support Job Family is utilized throughout the Company. Typically, employees in this job family are
required to operate personal computers, utilize various computer software programs, and demonstrate basic or proficient
typing. Employees, depending on the assigned department, may also be required to have completed some college level
coursework or to possess local, state or federal licenses and/or certification in order to carry out the assigned job duties.
Nature of Work
The essence of the work that is performed by the Administrative Support Job Family is office support and clerical in nature
regardless of the level of difficulty. At the lower level, the work performed will tend to be of a routine nature involving
standard clerical, secretarial, office or data entry tasks. As such, the responsibilities can be proficiently performed after a
relatively short training period. At this level, the employee(s) could easily move to different functional areas of the
Company and successfully perform their routine clerical, secretarial, office or data entry tasks with minimal training. At the
higher levels in this job family, the work performed will be of a complex nature involving various functional/specialized
disciplines (ie, accounting, land and right of way, finance, human resources, materials management, customer billing, etc)
wherein the work responsibilities can only be proficiently performed after a relatively long training/ experience-related time
period that may also require successful completion of various college level courses in the functional area and/or specialty.
At this level(s), the employee(s) could not easily move to different functional areas of the Company as their specialized
knowledge/skills/experience etc, would not normally be applicable.
Essential Functions:BR>Performs administrative support functions and more complex tasks including establishing relative priorities of current and
anticipated workload and organizing and conducting assignments according to deadlines. Sets up office systems
including file maintenance, correspondence deadlines, and project management for own work. Provides backup phone
and customer support. Prepares and composes letters, reports, and correspondence and performs other clerical
administrative support duties as directed from time to time. Maintains confidentiality. Performs or establishes procedures
for all clerical functions and actions including phones, filing, and general word processing, tracking of information,
maintaining logs/spreadsheets, and other similar administrative support. Under general direction, prepares special or
one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as
reports, documents, correspondence, other areas of the Company, etc. Ensures that requests for action or information
are relayed to appropriate staff members; ensures that information is furnished in a timely manner; decides whether a
higher authority should be notified of important or emergency matters. Periodically evaluates process and program
effectiveness and takes action to maintain continuous improvement. Follows all safety rules and procedures, and
contributes to the safety of co-workers and the general public. Participates as an active administration team member by
contributing to program development and organization planning. Performs responsibilities in a manner that clearly shows
effective communicat... For full info follow application link.
All qualified applicants will not be discriminated against and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity or national origin.