AmeriGas
Job Details
Area Coordinator - (3462)
Job Class Full-time
Location # 8575-Area 36 Admin* - WARREN, MI 48088 US
Job Type ACE & Field Operations - Non DOT
Job Description
AmeriGas Propane is the nation's largest propane distributor, serving over 2 million residential, commercial, industrial, agricultural and motor fuel propane customers in all 50 states. AmeriGas is listed on the New York stock exchange [NYSE: APU]. For more information visit our website at www.amerigas.com
Job Summary:
To coordinate and provide support for the Area Director in the areas of communications, scheduling, reporting and administration which will allow the Area Director the time needed to travel extensively as they provide support to their Area.
Key Characteristics:
• Position requires an exceptional level of organizational skills in administration, scheduling and communications with the ability to manage many tasks, activities and deadlines.
• Position acts as the central communications point for the Area and networks as needed while under minimal supervision from the Area Director. Activity covers a broad spectrum of situations, which will require good decision-making skills, and a high level of continuous follow up on issues.
Duties and Responsibilities:
1. Administration: Acts as the Office Supervisor for the Area Director.
2. Daily Communications: Answer, review, and handle with appropriate response all incoming calls, e-mails, daily mail, etc.
3. Scheduling: Create, maintain and update the Area Director's monthly scheduling calendar which includes:
• Conference Calls
• Due dates for reports
• Due dates for responses from individuals
• Schedule of meetings/trainings
• Upcoming events
4. Report Processing: Responsible for a variety of reports coming into and going out of the Area on scheduled basis such as:
• Manage the dispenser file for each district and send out notices of updates that are needed
• Maintain record of monthly safety meetings. Retrieve checks on Certificate of Violations on all DOT employees. Compile all meeting each month for the Area and forward. Send out notices for DOT physicals and drivers licenses that will be expiring.
• Compile and compete weekly Contribution Margin reports and forward.
• Contact managers for random Drug & Alcohol testing of the district employees.
• Maintain pricing book for all districts that includes updates and new offers.
• Finance: Review all expense reports and process all payables for Area office. Assist in annual budgets, spreadsheets, etc. Maintain petty cash.
• Vehicles: As required PM Vehicle Reports.
5. District Support: Supports the districts in Human Resources, Sales, Safety and other areas as needed.
• Human Resources: Send out monthly calendar to managers for employees due annual and mid-year reviews. Review all paperwork for performance appraisals, making copies and forward. Order and maintain supply of new hire packets, distribute as needed. Retrieve all new hire background checks. Review all new hire packets for completeness and forward. Compile monthly recruitment flow logs.
• Sales: Type bids, letters, place orders, etc. for Sales Reps in the Area as needed. Create flyers for sales incentives.
• Safety: Set up Monthly Safety Committee conference calls and notify participants. Keep up to date records of training on district employees CETP, Certificate of Violations, etc. Complete payouts for Area Safety Award Program.
• Managers: Assist the manager's requests for support of projects they have.
• CRRs: Back up support for district CRRs.
• Employees: Assist district employees with any questions related to insurance, policies or practices they may have.
Knowledge, Skills and Abilities:
• Must be able to keep sensitive issues and communications in confidence.
• Must have excellent organization and administrative skills.
• Must be proactive and responsive to all issues and concerns.
• Should have at least 5 years in AmerGas and understand the various district operations.
Education and Experience Required:
• High School Diploma plus ability on all office equipment and have computer skills at an intermediate level using Microsoft office products.
• 5 years with demonstrated experience in a business office environment.
• 5 years in a fast paced business operation or similar office setting where they need to handle many different activities.
AmeriGas is a Drug Free Workplace. Candidates must be able to pass a pre-employment drug screen and a criminal background check. EOE: AA/M/F/Disabled/Veteran
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