JOB SUMMARY
Provides overall executive administrative support to one or multiple executives and departments while maintaining professionalism and a positive attitude in all situations. Responsible for handling confidential information, managing multiple complex calendars, organizing events and coordinating travel for all supported. Assists in building a strong team environment and establishes excellent working relationships inside and outside of the department. Will be the primary administrative assistant at ITC's Novi East Campus.
ESSENTIAL DUTIES & RESPONSIBILITIES
Reports to a VP and prioritizes both the VP schedule and schedules for key members of department
Schedules appointments and keeps executive and department informed of meetings, events and matters of importance
Coordinates meetings, travel arrangements and other business-related functions
Prepares and assembles correspondence, reports, forms, and presentations on behalf of the VP and/or department
Uses critical thinking skills to anticipate and apply proactive solutions and follow-up on all assigned deliverables
Maintains department budget, processes third party vendor invoices for payment, coordinates periodic accruals for accounting purposes and prepares, reconciles expense reports
Uses critical thinking skills to anticipate and apply proactive solutions and follow-up on all assigned deliverables
May develop tools and materials to better support executive and department in handling administrative tasks
Opens, sorts and distributes incoming correspondence such as faxes, mail and email
Maintains executive and department files and retrieves documents, records and reports
Monitors, answers, screens and routes executive and department communications
Supports Record Information Management (RIM) process for the department
Prepares meeting materials for quarterly department meetings and bi-weekly staff meetings
Requests system access and manages desk set up requests for new department employees/interns as needed
Seeks topics/speakers for and schedule monthly Lunch and Learns. Arrange lunch for head count if approved.
Assists with any and all event planning as requested/needed
Prepares and submits expense reports for VP(s); registers VP(s) for events/conferences as requested
Sends out the 10K and 10Q either hard copy via USPs or for delivery within the building
REQUIREMENTS
High school diploma or equivalent or relevant, equivalent experience and/or education
Minimum of five (5) years of responsible, executive administrative work experience
Highly proficient in all Microsoft applications
Strong organizational and follow-up skills
Excellent oral and written communication skills
Resourceful and takes initiative
Superior planning and time management skills
Strong attention to detail
Polished, positive and professional demeanor
Demonstrated ability to compile relevant information, analyze data and draw conclusions
Ability to communicate with individuals at all levels within and outside the Company
Ability to use standard office equipment
Ability to adjust schedule and/or work overtime when necessary
Ability to maintain a high level of confidentiality
Ability to handle multiple interruptions and adjustments to priorities throughout the day
Applicants must be authorized to work in the United States for any employer. ITC does not sponsor employment visas, such as H-1B or TN visas.
Make a Power Move - For the Greater Grid: Reliable. Resilient. Ready.
As AI innovation, automation and economic growth reshape the way we live and work, the demand on our power infrastructure is growing fast. At ITC, we're building the greater grid that's ready for today's technology and tomorrow's possibilities.
Our people bring the power - fueling innovation and strengthening the grid every day. We're looking for individuals who are ready to make a power move and help us build a greater grid for a more reliable and affordable energy future.
ITC offers industry-leading compensation, benefits and opportunities to channel your energy into solutions. We foster a culture of belonging - where every voice is valued, differences are celebrated and everyone has the opportunity to thrive. Make a power move today.
