The world's leading private security organization, G4S, has an immediate job opportunity for an Administrative Assistant. As an Administrative Assistant, you will providecoordinate office services for departments, prepare reports, maintain operating practices, and maintain data and records following records retention guidelines and requirements.
G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.
G4S offers job security, excellent pay and benefits, and career opportunities. We offerentry level careers, management careers, sales careers and executive careers across the United States and internationally.Coordinate office services for department, including personnel, budget preparation and control, housekeeping, records control and special management studiesMaintain data and records following records retention guidelines and requirementsMake recommendations on managerial methods in order to improve workflow, simplify reporting procedures or implement cost reductionsMaintain operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems or revise established procedures to maximize efficiency of operationsCoordinate collection and preparation of operating reportsPrepare reports including formulating conclusions and recommendations for solutions of administrative problemsProcess shipper and property gate passesMaintain sign-in register for all visitorsCCTV system monitoringCollect and mail for office personnelSubmit Badge Access requestsSubmit telephone requests: voicemail- additions, changes, and deletionsNotify tenants of visitor arrivalsEducation, Licenses and Certifications Required
Must possess a high school diploma or equivalentType and Length of Specific Experience Required
Must possess a minimum of 6 months of work experience in an administrative roleWork history must include:Demonstrated ability to use apply basic knowledge of office management/operationsDemonstrated proficiency in the use of office communication technologies (telephone, mail, email, facsimile)Demonstrated ability to analyze complex data and develop reasonable analysis, appropriate conclusions and/ or innovative solutionsDemonstrated ability to solve practical problems and carry out responsibilities under general supervisionDemonstrated ability to use discretion and maintain confidentiality in handling sensitive or proprietary informationSkills Required
Proficient computer skills including Microsoft OfficeEffective oral and written communication skillsActive listening skillsAbility to assess and evaluate situations effectivelyAbility to identify critical issues quickly and accuratelyAttention to detailOther
Must be at least 18 years old or the minimum age required by the state, if higherMust be a U.S. citizen or a foreign citizen authorized to legally work in the United StatesMust not use illegal drugs. Must be able to pass a drug test with negative results (except when undergoing documented medical treatment).Must submit to an extensive background check, including criminal history, personal references, employment and education verifications, and Department of Motor Vehicle and credit checks if applicableMust be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior militaryPhysical Requirements and Environment
Environment: Office
Major activity:Working on PC while sitting
Physical efforts to carry out job duties:Limited, to include some standing, bending, light lifting, and limited stretching and reaching
If you have any questions regarding Equal Employment Opportunity,Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and requirean alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.
Number Of Positions: 2
Closing Date: 2015-11-17
EOE Minority/Female/Disabled/Veteran
G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace
